Accounts Administrator

Andy File Associates Limited are working as a Recruitment Agency on behalf of our client with regards this permanent position.

Our client is looking for an Accounts Administrator to work within their busy finance department at their Sheffield based office.  They are very keen on staff development so study support will be available to the successful candidate.

The role:
You will be responsible for data input of invoices for parent and subsidiary companies, correctly coding invoices to the general ledger codes, management of supplier ledgers inclusive of statement reconciliation, petty cash management, management of the fixed asset register, credit card reconciliation, processing employee expense forms and general admin tasks.

What are we looking for?
The ideal candidate will be driven, pragmatic and able to work without supervision but be able to seek support and advice when necessary. Please note that full training will be given to the successful candidate.

• Experience of working within an office environment
• Good at keeping to tight working deadlines
• Good communication skills both inter departmental and on email and phone to external parties
• Computer literate, especially Excel
• A true team player who works well with others

It would be highly advantageous if you have –
• Completed AAT Level 2, and you have the desire to continue your studies.
• Experience of working in a finance department within an industrial business

Benefits include:

Competitive salary
Pension payable of 5% contributory after 3 months.
25 days holiday plus stats.

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Quality Administrator

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

Our client is growing through a phrase of growth and is looking for a Quality Administrator to join their already successful team.

Preferred Qualifications / Skills:

Essential:

Understanding of Quality procedures (experience of working within ISO 9001)
Understanding of Mechanical Testing
Ability to decipher test house certificates
Excellent attention to detail
Excellent Organisational skills
Competent working knowledge of Excel, Word and other windows based data systems

Desirable:

Excellent communication and liaison skills
Flexible and proactive approach

Summary of Main Duties and Responsibilities:

Main Function of Job:

Produce Certificates of Conformity for both hirework and supply jobs and FAIR (First Article Inspection Reports)
Subcontracting mechanical test orders to the approved test houses and collate the results with the correct order on a timely basis
Test House and Customer Liaison
Reviewing and updating the approved supplier list (quality questionnaires)
Any other duties as may reasonably be required

Miscellaneous:

A new IT system is going to be introduced to produce Certificates of Conformity and experience would be ideal.
Training in the role will entail working with one section to start with test houses and then moving on to certification as time progresses.

 

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Operations Executive

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

Our client requires an Operations Executive working as right hand person to the Operations Manager, the candidate must have excellent IT skills, experience working with SAP and good administration experience. This is a really good opportunity and a very interesting role for the right candidate.

Job Role:

Processing orders on SAP
Allocating Stock on SAP
Coordinating deliveries with couriers
Working closely with the Operations Manager and the rest of the senior management
Very strong attention to detail
Multi tasker

Hours of work:  Monday – Friday 8.30 am – 5.00 pm

Holidays
20 days holiday plus stats

 

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Sales Support Administrator (Media Sales)

Andy File Associates Limited are working on behalf of their client as a Recruitment  Agency with regards this temporary vacancy.

An exciting opportunity has arisen for a Media Sales Support Administrator to work within the exhibitions industry on a 2 month temporary contract to join their team to provide administrative support to the Media Sales team, specifically assisting with their sales and operations process.

You will also be responsible for ensuring all relevant orders are placed on the internal database accurately and for dealing with all department administration such as booking forms, purchase orders, power point presentations, install schedules, reports and licences.

Responsibilities:

1.    Media Sales Support
2.    Account Management Assistance
3    Sales Administration and Processes
4.    Contract Management
5.    General Administration Tasks

The ideal candidate will have excellent verbal and written communication skills and be confident liaising at all levels. You will be driven, self-motivated and flexible in order to meet the varying demands of a fast paced sales/operational environment. High levels of attention to detail and organisational skills are essential as is the ability to remain patient and calm under pressure.

Skills and Knowledge:

Confident/accurate user of databases, be able to adapt to new systems
Numerate and highly organised
Ability to deliver high levels of service to internal teams
Proficient user of the full Microsoft Office suite (Excel to Int/Adv. level)
Ability to construct reports and analyse data
A project management mentality

Experience:

Experience working in a customer service or administration role is essential
Previous experience of database management is required
Experience working within a sales environment would be advantageous

If this sounds like you and you would like to take on this exciting contract then please apply now!

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Legal Assistant

Andy File Associates Limited are working as a Recruitment Agency on behalf of our client with regards this permanent position.

Based in Manchester, a Legal Assistant and customer services professional is required by our clients, a specialist conveyancing practice based in Manchester city centre who are renowned for delivering great customer service and turnaround times.

Role:
To work alongside and provide support to a Property Lawyer in order to proactively progress transactions managing inbound telephone calls and associated administration ensuring effective communication and building relationships with all parties.

Responsibilities:
The successful candidate will be required to gain sufficient understanding of the conveyancing process for sale and purchase to be able to discuss and impart information clearly, ensuring that all relevant parties are well informed of plans, progress and decisions.

It is essential you have strong administration skills together with excellent communication skills both verbal and written. Previous inbound telephone customer service experience, preferably within a busy professional services environment is advantageous, as you will be managing calls from a variety of internal and external sources liaising at all levels.

A background in financial services, banking, insurance or estate agency is preferable and experience of computerised case management systems would be advantageous.

Customer focused and IT literate with excellent problem solving skills, the successful candidate will be able to demonstrate a high level of attention to detail, adopt a structured and integrated approach to his/her work and have excellent time-management skills, ensuring that all activities and tasks are undertaken promptly and proactively.

Please note, the successful candidate will be subject to the following checks:
CCJ and Basic DBS

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Legal Assistant – Conveyancing

Andy File Associates Limited are working as a Recruitment Agency on behalf of our client with regards this permanent position.

Based in Leeds our client, a Top10, multi award winning national conveyancing firm are looking for Legal Assistants who have a passion for conveyancing and for delivering high levels of customer service to join their teams as they undergo an exciting time of rapid expansion.
The ideal candidate must have experience in sale and purchase, will have knowledge or experience in transactional conveyancing and will be looking to build a satisfying, long-term career.  Ongoing training, coaching, mentoring and development is an important part of working for our client and you will be encouraged and supported to enable you to go as far in your career as you like.

You will be working under the supervision of, and in partnership with your Conveyancing Fee Earner, you will be assisting in the management of their caseload of mixed sale and purchase residential property transactions and will ideally have experience of a supporting role within residential conveyancing as well as experience working on computerised case management systems and will be able to carry out the following:

•    Title Checks (Freehold)
•    Prepare draft Contract Papers,
•    Submit Searches ,
•    Complete Search Reports,
•    Sale Enquiries,
•     Check through Purchase Replies to Enquiries.
•    Mortgage Offers,
•    Deal with Exchanges and Completions,
•    Source of Funds,
•    Prepare Legal Documentation,

The ideal candidate will be highly organised and have the ability to prioritise an ever changing workload and be able to work well in a fast paced environment.

This is a really exciting time to join this expanding forward thinking organisation and salary is based on experience and comes with a full benefits package including 25 days holiday + Bank Holidays, Contribution to Medical/Health Insurance Scheme, annual Christmas bonus equivalent to 1 weeks pay, Twice yearly salary reviews and much more.

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Sales Support Executive

Andy File Associates Limited are working as a Recruitment Agency on behalf of our client with regards this position.

As a result of expansion, our client based in Sheffield is seeking someone with a ‘Can Do’ attitude to provide Sales support for their growing business.

The role is to primarily support the Sales Director in terms of gaining internet sales and leads – sourcing target customers on line, emailing target customers and passing on any validated leads gained to the Sales Director to follow up and close the deal.

The ideal candidates will be computer literate, have excellent communication skills, a good knowledge of social and business media such as LinkedIn and the ability to work to targets and accurately report back.

You will be targeting groups of companies using a professional written email introduction to the business asking if they have any interest in our clients services.  You will be responsible for sourcing and identifying email addresses of key personnel within the group of companies and sending out emails to all relevant contacts.  My client anticipates you will be sending a minimum of 100 emails per day to key personnel of the designated businesses.  Any positive emails in terms of feedback are then reported back to the sales director to follow up on.

You will also be compiling a database of all the email addresses sent and validated so as to prevent any bouncebacks.

This role requires a flexible approach and comes with the added advantage of a bonus scheme for each lead gained which subsequently generates repeat business into the organisation.

This is not a telesales role but there may be a general degree of answering the ‘phones and taking messages etc. as would be expected of working in an office environment.

This role could be permanent straight away for the right candidate.

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Legal Assistant/Paralegal

Andy File Associates Limited are working as a Recruitment Agency on behalf of our client with regards this permanent position.

Based in Bridgend, Mid Glamorgan a Legal Assistant is required by our clients, the UK’s largest residential conveyancing business who are renowned for delivering great customer service and turnaround times.  Some knowledge or experience in transactional residential conveyancing is essential for this role, whether that is running your own caseload or assisting/supporting with running a caseload. The ideal candidate will be professional, driven, a strong communicator and be able to picks things up with ease, someone with a business mind in terms of understanding what service needs to be delivered to the clients. The ability to work as part of a large team and as a pair alongside and supporting a qualified lawyer is essential.

Role:

Under the supervision of, and working in partnership with your allocated Property Lawyer, you will be assisting in the management of their caseload of mixed sale and purchase residential property transactions.
To work with your aligned lawyer to maximise exchanges within your Legal Team.
To proactively progress transactions managing inbound and outbound telephone calls and building enhanced relationships with your clients in order to deliver a service of excellence whilst maximising profitability of the company.

Responsibilities
To thoroughly understand the conveyancing process and be able to (but not limited to):
– Along with your aligned lawyer, be the main point of contact for all communication
from clients and other lawyers directly related to the transaction, verbally and through email
– Pro-actively progress transactions by identifying what/who needs to be chased and undertaking this chasing i.e documentation, funds etc.
– Pro-actively keep your clients updated
– Chase exchanges and arrange and negotiate completion dates
– With supervision, draft letters to clients/ other parties to the transaction and deal with basic sale enquiries
– Resolve file escalations to move the transaction forward (with lawyer guidance if
required)
– Assist your lawyer dealing with name discrepancies of clients i.e chase client identification
– Pro-actively keep all parties updated where required
– Accessing third party websites to obtain information as directed by your lawyer i.e FENSA, planning portals, etc.
– Understand and operate the company’s procedures and policies to monitor workflow, avoid fraud and/or negligence and continually improve performance standards.
– Understand, operate and maximise the potential of the company’s conveyancing case management system throughout a conveyancing transaction.
– Work on own initiative to identify tasks which improve the customer service relationship with clients and estate agents to optimise exchanges.
– Support your aligned lawyer in chasing exchanges, by calling third parties involved in the transaction, as directed.
Successful applicants will have a background in, and some experience of, transactional conveyancing.

Successful candidates will undergo the following checks:
CCJ and Basic DBS

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Legal Assistant

Andy File Associates Limited are working as a Recruitment Agency on behalf of our client with regards this permanent position.

Based in Manchester, a Legal Assistant is required by our clients, the UK’s largest residential conveyancing business who are renowned for delivering great customer service and turnaround times.

Some knowledge or experience in transactional residential conveyancing, is preferable, whether that is running your own caseload or assisting/supporting with running a caseload. If you have worked in a legal firm eg Claims Management or Insurance where you have been responsible for seeing a file through from start to finish is also highly advantageous.

The ideal candidate will be professional, driven, a strong communicator and be able to picks things up with ease, someone with a business mind in terms of understanding what service needs to be delivered to the clients. The ability to work as part of a large team and as a pair alongside and supporting a qualified lawyer is essential.

Role:
Under the supervision of, and working in partnership with your allocated Property Lawyer, you will be assisting in the management of their caseload of mixed sale and purchase residential property transactions.
To work with your aligned lawyer to maximise exchanges within your Legal Team.
To proactively progress transactions managing inbound and outbound telephone calls and building enhanced relationships with your clients in order to deliver a service of excellence whilst maximising profitability of the company.

Responsibilities:
To thoroughly understand the conveyancing process and be able to:
– Along with your aligned lawyer, be the main point of contact for all communication from clients and other lawyers directly related to the transaction, verbally and through email
– Pro-actively progress transactions by identifying what/who needs to be chased and undertaking this chasing i.e documentation, funds etc.
– Pro-actively keep your clients updated
– Chase exchanges and arrange and negotiate completion dates
– With supervision, draft letters to clients/ other parties to the transaction and deal with basic sale enquiries
– Resolve file escalations to move the transaction forward (with lawyer guidance if required)
– Assist your lawyer dealing with name discrepancies of clients i.e chase client identification
– Pro-actively keep all parties updated where required
– Accessing third party websites to obtain information as directed by your lawyer i.e FENSA, planning portals, etc.
– Understand and operate the company’s procedures and policies to monitor workflow, avoid fraud and/or negligence and continually improve performance standards.
– Understand, operate and maximise the potential of the company’s conveyancing case management system throughout a conveyancing transaction.
– Work on own initiative to identify tasks which improve the customer service relationship with clients and estate agents to optimise exchanges.
– Support your aligned lawyer in chasing exchanges, by calling third parties involved in the transaction, as directed.

Successful candidates will undergo and need to pass the following:
CCJ check
DBS check

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Link Controller

Andy File Associates Limited are working as a Recruitment Agency with regards this permanent position.

Key Responsibilities:

Management of specified administration and support functions, key to business efficiency and customer satisfaction

Key Tasks:

• Assist with general control room functions as per control room guidelines
• Weekly camera checks
• Control issue and return of all equipment and ensure that all necessary records are maintained
• Control of defective equipment
• Ensure officers on site have replacement equipment when required
• Security officer visit information onto database (KPI) – raise any issues with supervisor
• Client visits from contract manager sheets onto database (KPI’s)
• Driver sheets – check they are done correctly including signing for vehicle and basic checks
• Assist with weekly key check
• Check drivers sheets for mileages and record
• Drivers hours KPI’s
• Check driver sheets to Timegate check calls
• Ensure vehicle keys and fuel cards are maintained
• Add absences to Timegate and raise and ‘repeat offenders’
• Ensure hire cars are added to insurance and removed when returned
• Daily control room checks prior to handover to night team
• Check night shift have adequate stationery
• Prepare site specific reports and KPI’s
• Filing operational paperwork
• Security officer training shifts chase competence forms
• Assist Directors with various projects as required by business needs
• Keeping database of Derby paperwork

Key Job Competencies:

• Customer focus
• Drive and determination
• Information gathering
• Problem solving and judgement
• Interpersonal and communication skills
• Knowledge of business processes
• Good organisational skills and attention to detail

Skills, Knowledge & Experience:

Good educational background with a broad experience of the industry plus knowledge gained through experience

Hours of Work and Pay:

Monday – Friday 10.30 am – 19.00 pm
Saturday & Sunday – 10.00 am – 20.00 pm
4 on 4 off rota

During the week the person will be working within the busy office team and on weekend with our 2 operations managers

 

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Corporate Insolvency Case Administrator

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

Our client is one of the largest firms of independent insolvency practitioners in Sheffield working nationwide and are currently seeking a Corporate Case Administrator to join their Corporate Team. Your responsibility will be to administer a caseload of CVL’s, MVL’s and Administrations, ensuring that all statutory responsibilities are fulfilled and the IP’s duties to maximise realisations for the benefit of creditors are upheld.

You must be able to manage your own workload and meet time critical deadlines; utilising your excellent organisational skills. You will have an overall commercial outlook, ensuring that the firm’s reputation and standards are maintained at all times.

You will work closely with Managers, IP’s and other team members to ensure cases progress and close in a timely manner.

The successful candidate will report to the IP/Manager & Assistant Manager and you must demonstrate excellent team spirit and the ability to work as an effective member of the team.

The duties and responsibilities will vary case to case but are likely to include:

– Liaising with directors to gather the relevant information in order to prepare necessary reports
– Communicating with creditors to address any queries
– Preparation of s98 reports, Administrators Proposals and Progress Reports in line with insolvency legislation and best practice
– Managing own workload to ensure statutory deadlines are met whilst ensuring that work is completed with accuracy and to a department standard
– Taking responsibility for ongoing compliance on own portfolio of cases
– Provide support and assistance to other members of the team
– Attending site visits as and when required (car owner/driver advantageous)
– Trading Administrations – financial and day to day operation responsibility
– Developing and maintaining strong working relationships with banks/lawyers/financial institutions

It is essential you have a solid track record of experience of corporate insolvency and a working knowledge of Microsoft products, knowledge and experience of IPS is highly advantageous. You must also be able to demonstrate good report writing skills and be a confident communicator. On-going training will be provided in order to keep the department up to date with changes to legislation.

New Business Administrator/Advisor

Andy File Associates Limited are working as a Recruitment Agency on behalf of our client with regards this permanent position.

Based in Manchester, a New Business Legal Advisor is required by our clients, the UK’s largest residential conveyancing business who are renowned for delivering great customer service and turnaround times. This role requires the skill and experience of a customer services professional

Role:
As part of the New Business team you will be proactively progressing client files through the ID checking system which requires excellent communications skills, high levels of attention to detail and the ability to investigate when files are incomplete for whatever reason eg lack of documents, discrepancies in dates etc.

Responsibilities
The successful candidate will be required to gain sufficient understanding of the conveyancing process for sale and purchase when checking client files and carrying out subsequent investigations and checks.

A background in financial services, banking, insurance or estate agency is highly advantageous as is working and adhering to policies and procedures. Experience of computerised case management systems would also be advantageous.
Customer focused and IT literate with excellent problem solving skills, the successful candidate will be able to demonstrate a high level of attention to detail, adopt a structured and integrated approach to his/her work and have excellent time-management skills, ensuring that all activities and tasks are undertaken promptly and proactively.

Please note, the successful candidate will be subject to the following checks:
Employment references for last 5 years, CCJ and Basic DBS

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Sales Administrator

Andy File Associates Limited are working as a Recruitment Agency on behalf of our client with regards this permanent position.

Description

Your role will include assisting and advising customers both over the phone and email. You will need to ensure that all enquiries are dealt with in a reasonable amount of time. Your job will also include offering administrative support to the sales team. You will be responsible for processing orders and ensuring they are processed correctly.

 

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Payroll Administrator

Andy File Associates are working as a Recruitment Agency on behalf of our client with regards to this Temporary to permanent position.

I am currently representing a client that is looking to expand there payroll team. They are looking for individuals that have a passion to progress within Payroll and develop there career within this chosen field.

My client is looking for an individual with drive and passion and a slight understanding of the Payroll function would be a definite advantage, However full training will be available.

The majority of the work will involve inputting/processing data, quickly and accurately.
If you have a working knowledge of payroll and looking to develop a skill set and progress within your career then this could be a great opportunity for you to join a growing business.

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Sales Admin Support (Exhibitions/Events)

Andy File Associates Limited are working on behalf of their client as a Recruitment  Agency with regards this permanent vacancy. An exciting opportunity has arisen to join the world of Exhibitions & Events, providing  administrative support across the team.

Job Role

  • To facilitate and support the sales process through the preparation, progressing and management of enquiries, orders, quotations and contracts.
  • Provide telephone and client support for Sales Managers & Executives, building of effective client relationships
  • Prepare and issue contracts/ confirmations for Ancillary Services as well as event contracts for space sales.
  • The role is required to prepare and issue contracts/ confirmations for Ancillary Services as well as event contracts for space sales.
  • Processing card payments for ancillary services in line with data protection and internal policies
  • Overseeing the deployment of events within the calendar to ensure efficient space usage; minimising wasted/ unsaleable opportunities and managing out any potential conflicts in event type/event requirements or cross contamination of event audiences.
  • Working closely with team, company colleagues and customers.

Skills and  Experience

  • Confident/accurate user of databases – able to adapt to new systems quickly
  • Numerate
  • Proficient user of the full Microsoft Office suite (Excel to intermediate/advanced level)
  • Ability to construct reports and analyse data
  • A project management mentality
  • Highly organised individual
  • A technical understanding of event services would be beneficial in this role.
  • A broad interest and understanding of commercial businesses, sales and marketing, and how the industry event and exhibitions industry works.
  • Experience working in a customer service or administration role, including the use of databases is essential.
  • Experience working within a sales environment would be advantageous.

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Project Coordinator (Events/Exhibitions)

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

This is an exciting opportunity to join a highly innovative agency, where design is key to their integrated marketing strategy.

The Project Coordinator is responsible for providing administrative and project support within the Account Management & Production teams. This will include assisting with the logistics, financial administration and project management of pre-agreed conferences, exhibition projects, product launches, roadshows and other live events. The Coordinator will usually assist with the management of the client but will also be engaged in supervising suppliers and helping to develop strong relationships in all aspects of the business. In this context, the Coordinator will co-operate with Marketing, Account Management, Creative, Production and Digital & Media colleagues and will be required to work flexibly in a rapidly evolving office environment.

Qualifications & Skills required,

• Able to work under pressure
• Professional approach to work and appearance
• Strong communication and teamworking abilities
• Warm and professional telephone manner
• Good organisational and time management skills
• Solid maths and numeracy; budget management experience preferred
• Good with paperwork: competence in the key Microsoft Office applications (Outlook, Word, Excel and PowerPoint) is essential
• Flexibility and a willingness to try new ideas in order to develop professional capabilities

If you have worked in the Conference & Events industry or Marketing then contact Kelly to discuss in more detail – 0203 589 3449

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