Senior Project Manager

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

A fantastic opportunity has arisen for an experienced Senior Project Manager to join my global event management company! My client is looking for someone to manage profitable, prestigious client events, exceeding client expectations.

Main Duties:

To provide input on quotes and pitches as required.
To research and develop end client and key stakeholder relationships.
Project manage specified projects from concept to completion.
Deliver on the commercial framework set out with the Account Manager.
Create Cost & Production Trackers for all internal and external resourcing requirement, update and manage accordingly with the Project team.
Ensure total visibility of planned requirements are available to all Account, Studio, Production, Operations & Project Management teams.
Provide and realise creative solutions and designs.
Work with the Operations and Production departments to ensure quality and product requirements are fully met.
Conduct or coordinate site surveys, develop a project plan, instigate meetings and progress projects in a timely and efficient manner highlighting and problem solving any issues or snags as they arise.
Summarise all logistical requirements and share actions with the wider team, including picklists, transportation, installation, derig, storage and recycling.
Responsibility for all onsite project delivery including freelancers or agency staff employed on our behalf as well as liaison with external resources regarding utilities.
Responsible for the generation of all project related Health and Safety / compliance documentation.
Conduct and compile comprehensive post project reconciliation and evaluation reports and conduct debrief/ reviews in a timely and efficient manner, including with external stakeholders where required.
To take an active role in the Health, Safety and Welfare of our staff and anyone coming into contact with us.
To be diligent in respect of the Company’s property, assets including intellectual property, and confidential issues.
To undertake any other reasonable duties commensurate with the post.

Experience

Experience in a service delivery role, ideally in Events and Exhibitions
Proven track record in delivering to a high standard and respecting a client’s brand
Experience of working in a similar, fast paced, environment with critical deadlines

Competencies

Demonstrates urgency and resilience to deliver to tight deadlines
Highly organised and able to prioritise multiple tasks.
An excellent eye for detail and exceptional project management skills.
Creative solution-based thinking, able to find practical solutions to last minute delivery challenges
An excellent communicator with the flair to engage at all levels combining a strong commercial acumen.
Able to organise personal and team workloads to accommodate changes in deadlines
Able to efficiently use Microsoft Office software (Word, Excel, Outlook, Access and PowerPoint) as well as Adobe.
Able to use, to an intermediate or better standard, AutoCAD, Sketchup and graphics packages.
Experience of using CRM systems.
Able to efficiently use Microsoft Office software (Word, Excel, Outlook, and PowerPoint), particularly Excel.

Flexibility is key for this role as you will be required to work evenings, weekends and public holidays as necessary to meet deadlines, event schedules and the demands of the business, including some overseas travel as required.

Tim Garrod Job Enquiry Form

Events Executive

A fantastic opportunity has arisen for an experienced Events Executive. You will be working with key clients across a variety of events including conferences, business events & award evenings.

Responsible for the full planning and delivery of corporate events programme
Achieve the annual events revenues and managing events costs in line with the budget
Tendering for suppliers & venues for large scale business events
Assisting & updating line manager regularly on events outputs and budget
Regular contact with the marketing team and membership team regarding events promotion
Liaising with external companies & creating marketing materials required for events
Regularly review our existing events programme to drive continuous improvement with a focus on quality
Self-generate a pipeline of potential sales opportunities and secure new business
Support the increase in sales revenue from all activities including sponsorship and advertising for regular events programme & large annual events
Engage and build a strong network of contacts from appropriate partners and stakeholders and attend relevant networking events
Assist with debt chasing and support the department Administrator in all duties to ensure finance data is recorded and updated
Support other teams with events

Benefits,

Free car parking

25 days holiday

Private healthcare

Pension

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Operations Manager

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

A new and exciting opportunity has arisen for a Operations Manager to join a successful venue and sports stadium.

The role

Ensuring a high standard of service and customer experience is delivered at all times across the venue and stadium
Overseeing recruiting, training and appraisals of staff
Ensuring activity levels and profit margin are converted to the agreed budgets
Ensure good relationships are maintained and developed
Regular team meetings
Responsible for all Health and Safety
Responsible for staff rotas ensuring staffing levels are controlled to ensure maximum efficiency and effectiveness at all times
Financial forecasting and agreeing targets with the CEO
Assist in the growth of the venue/stadium
Adhere to company policies and procedures at all times

The candidate

Previous experience in a similar role
You will thrive under busy, variable and exciting environments where no two days are alike.
You have an unshakable can-do attitude
You are outcome focussed, with strong attention to detail and an eye to innovation, problem solving and seeking efficient and cost-effective ways to deliver successful events
Experience of leadership in a high-pressure environment, often dealing with and responding to demanding clients or stakeholders.
A proven track record of demonstrating excellence and innovation, as well as strong financial acumen.
Excellent communication, negotiation and influencing skills, across a variety of stakeholders, with a focus on achieving agreed outcomes that contribute towards the overall organisational objectives.
You are a clear communicator that establishes strong professional relationships with colleagues and stakeholders, both internal and external, and seeks to resolve arising issues in Line with wider objective
You are a strategic thinker, a leader and thrive on accountability.
A Team player approach, be resourceful and possess the ability to demonstrate initiative; still seeking advice or support when required.
A proven ability to work with efficiency, flexibility, and good humour; understanding the ever-changing events environment which will include unsociable hours.

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Estimator (Exhibitions/Events)

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

A new and exciting opportunity has arisen for an experienced estimator to join a well established Exhibition company.

The role
• The preparation of Estimates and Tenders
• Liaise with clients and suppliers to ensure projects are efficiently costed and managed through the pricing and tendering process
• Sourcing and negotiating terms with subcontractors
• Working closely with design and production
• General administration to support the team as necessary

Skills and Experience
• Previous experience in an estimating / quantity surveying role.
• Must have an excellent understanding of all technical drawings and knowledge of AutoCAD.
• Must have an excellent knowledge of design, materials, production processes
• The successful candidate will either have experience with an international exhibition company or come from a bespoke joinery / construction or shopfitting background.

Tim Garrod Job Enquiry Form

Marketing Executive

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

An exciting opportunity has arisen for a Marketing Executive, you will oversee the company’s marketing campaigns both internally and externally, playing a key part in communicating the organisations marketing message.

The role

Preparing and planning of all publicity material to maximise brand promotion
Creating and developing new innovative ways to communicate the company message to new and existing customers
Contributing to the annual sales and marketing plan
Planning and project managing marketing events and evaluating their success
Evaluating the effectiveness of all marketing activity
Developing and implementing an internal marketing programme
Supporting the sales team in day to day marketing activities
Writing copy for all marketing collateral, including brochures, letters, emails and websites
Understanding the product and customer profile and write thorough specs for each
Undertaking detailed ongoing analysis of marketing campaigns to ensure targets/budgets are met
Assisting in the production of ongoing competitor analysis and reporting, with particular reference to pricing, presentation and promotion
Social Media – Linked In, Facebook, Twitter, Google+, Pintrest, Instagram
ESI Website – Updating & adding products
Attending Trade Fairs – creating interest & assessing success
Creating mailshots
Management of website – WordPress
Preparation of marketing literature, company stationery and branding
Admin support as required including quotes and order processing
Collection & delivery cost monitoring (using pre-populated spreadsheet formula)
Euro exchange monitoring (using pre-populated spreadsheet formula)
Database management
Ensuring compliance is adhered to

Skills and Experience

Previous experience in a similar marketing role
Ideally a degree in marketing would be advantageous as would CIM qualification
Strong and confident communicator
Excellent copywriting skills and experience
Design skills including graphics and web design
Strong creative outlook
Ability to prioritise workload, be decisive & take ownership
Strong organisation skills with a keen eye for detail

Tim Garrod Job Enquiry Form

Project Executive (Events)

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

A fantastic opportunity has arisen for a Project Executive to join our global event management company!

The role

– To support Project/Account Managers
– Ensure Project Manager is up to date with all aspects of delegate arrangements throughout the course of the programme
– Ensure Project Manager has current database reports, including travel, housing and ground transportation, for client meetings and project management
– To accurately deliver all delegate and database management processes
– Manage attendee management process including meeting registration, air travel, housing & ground transportation, as required
– Maintain databases and Company information systems where applicable
– Ensure all business critical deadlines for delegate management and communication are met for each programme
– Assist with selection of venues and production of event proposals
– Onsite attendance at events as required
– Manage client communications
– Foster the development of the client account by managing delegate relationships through exceptional operational delivery
– Accurately deliver financial aspects of events in line with company processes and procedures
– Comply with company & Client invoicing processes
– Assist with preparation of budgets and final reconciliations within agreed timelines
– Attendance & contribution at team meetings
– Achieve all Client and/or company driven Service Level Agreements (SLAs) for all events
– Maintain good long-term relationships with hotels, venues and suppliers, to ensure the best value for money for clients
– Develop and apply a good understanding of clients’ businesses and products
– Understand and apply the company’s Vision and Values at all times

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Project Support (Events)

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

An exciting opportunity within the events industry has arisen for a Technical Project Support, you will support the day to day planning and delivery of events. The role is a hands on position with the expectation of working on-site and with a flexible approach to working hours across the week according to the events schedule. As a key member, the primary goal is to ensure that all the needs of the client are clearly understood and planned effectively with the client experience at its core and that service delivery consistently exceeds the customers’ expectations.

Job Role
• To liaise with subcontractors/partners, ensuring they maintain their content within the web-site. Internally liaise with internal services; ensuring that the site is up to date and all current services are available. You will be the primary point of contact for technical queries from exhibitors within the web-shop. This role will also manage the upload and updating of exhibitor information within the site ensuring it acts as a reliable source of current information.
• Maintain up to date database of rates, prices and product ranges for all agreed service partners.
• Support the Technical Project Manager(s) with the event pre-planning and delivery, and manage and operate a portfolio of event services for events of various size and complexity.
• Support and coordinate the on-site service centre, liaising between the event management team and client to secure location of the service centre. Coordinate the resources required to support the service centre, organising and manage all required IT support resources and services as needed etc.
• Manage invoicing process so that all charges are invoiced accurately and ensuring all required documentation is completed.

Tim Garrod Job Enquiry Form

Creative Graphic Designer (Events)

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

A new and exciting opportunity has arisen for a Graphic Designer to join a highly innovative team, a full service agency offering audience engagement, creative and production strategies.

The role
• Deliver effective and appropriate ideas generation and creative brainstorming on projects
• Consistently produce high quality visual interpretation and execution of new and existing event creatives
• Concept generation and development of new event themes and identities
• Articulation of strategic and tactical deliverables against project objectives to ensure appropriateness creative delivery
• Undertake the creative design and development of subsequent print, digital and live experiential assets to exceptionally high standards
• Create visually engaging stories and narratives, translating these into compelling creative presentations and business proposals
• Act as an ambassador of creative influence, supporting creative leaders with initiative across the business
• Prioritisation and time management, ensuring deadlines are met and projects are managed

Skills and Experience
• Qualified with a degree, or equivalent, in Graphic Design or a related subject
• Industry and event design experience working within a creative or event agency is required
• Highly creative concept development skills with the knowledge and ability to communicate ideas and their application clearly, across live, print and digital channels
• A proved ability to translate creative thinking into intelligent and appropriate design that exceeds client objectives.
• An understanding/experience of developing innovative attendee engagement tactics
• Highly adept in the holy-trinity of design software packages, Adobe Photoshop, Illustrator and In-Design
• A good knowledge of Adobe After Effects, Dreamweaver, Muse and/or similar tools
• Highly versed in creative systems, processes and best practice for the technical development of both print and digital outputs
• An excellent communicator with the ability to develop engaging narratives and compelling visual rationales that drive creative proposals

Tim Garrod Job Enquiry Form

Senior Graphics Designer (Exhibitions/Events)

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

Our client is an Experiential Marketing and Brand Experience Agency

This is an exciting opportunity to join a highly innovative agency, where design is key to their integrated marketing strategy.

The role:

Turning a brief into reality from large scale graphics to brochure or leaflet work, presenting concepts and ideas to clients.

Creating and developing graphic concepts to print ready artwork.

Good scope of modern techniques including multimedia would certainly be advantageous.

Representation at exhibitions

You will be working on anything from product launches, large scale conferences, events and exhibitions

Working with demanding clients with tight budgets, which requires the designer to have some reasonable knowledge of the different processes and methods within the print industry.

The candidate:

Previous agency experience preferred

You will have a reasonable knowledge of how print files are set up for production, checking resolution and file sizes of images

Be use to working in a fast paced environment/ working to tight deadlines

Good working knowledge of Photoshop, InDesign, illustrator, creative suite adobe 6

If you are passionate about the creative industry and looking to work in a dynamic studio contact Kelly to discuss in more detail.

Tim Garrod Job Enquiry Form

Junior 3D Designer

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

An opportunity has arisen to join a multinational creative agency with a number of offices across the world as Junior 3D Designer in branding environments, especially within events and exhibitions.

The role will support senior team members, turning initial briefs into completed customer engaging experiences, ensuring clients’ visions are maintained and projected in the creative outcome.

Working on a range of projects for different clients with the ownership of smaller projects and partnerships of larger ones with senior team members. The ideal candidate will be both a team player as well as being able to work independently.

You will;
• Develop high levels of creativity in concepts and designs across the spectrum of projects;
• Address the views of others at the design stage without compromising the creative idea;
• Understand the clients’ needs and brand values when working on briefs;
• Ensure all work meets the company’s standards resulting in winning and maintaining customers, with accurate records of work undergone to support quality control;
• Understand the designs standards of competitors to ensure ours is sustained and exceeds that of competitors;
• Attend events and exhibitions to feedback the current industry trends and creative ideas to ensure we remain competitive in our 3D designs;
• Work to budgets and review project time and costs to become more effective in our work;
• Liaise and meet with clients and internal meetings to present designs, from pitching through to delivery;
• Plan own workloads, as well as working with the Studio Manager in distributing work appropriately;
• Continue to develop latest techniques and tools to produce creative work;
• Be proficient in studio software such as Vectorworks and Cinema 4D;
• Guide and mentor junior members of the creative team, providing inspiration and guidance to result in high quality, competitive outputs.