Senior Project Manager

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

A fantastic opportunity has arisen for an experienced Senior Project Manager to join my global event management company! My client is looking for someone to manage profitable, prestigious client events, exceeding client expectations.

Main Duties:

To provide input on quotes and pitches as required.
To research and develop end client and key stakeholder relationships.
Project manage specified projects from concept to completion.
Deliver on the commercial framework set out with the Account Manager.
Create Cost & Production Trackers for all internal and external resourcing requirement, update and manage accordingly with the Project team.
Ensure total visibility of planned requirements are available to all Account, Studio, Production, Operations & Project Management teams.
Provide and realise creative solutions and designs.
Work with the Operations and Production departments to ensure quality and product requirements are fully met.
Conduct or coordinate site surveys, develop a project plan, instigate meetings and progress projects in a timely and efficient manner highlighting and problem solving any issues or snags as they arise.
Summarise all logistical requirements and share actions with the wider team, including picklists, transportation, installation, derig, storage and recycling.
Responsibility for all onsite project delivery including freelancers or agency staff employed on our behalf as well as liaison with external resources regarding utilities.
Responsible for the generation of all project related Health and Safety / compliance documentation.
Conduct and compile comprehensive post project reconciliation and evaluation reports and conduct debrief/ reviews in a timely and efficient manner, including with external stakeholders where required.
To take an active role in the Health, Safety and Welfare of our staff and anyone coming into contact with us.
To be diligent in respect of the Company’s property, assets including intellectual property, and confidential issues.
To undertake any other reasonable duties commensurate with the post.

Experience

Experience in a service delivery role, ideally in Events and Exhibitions
Proven track record in delivering to a high standard and respecting a client’s brand
Experience of working in a similar, fast paced, environment with critical deadlines

Competencies

Demonstrates urgency and resilience to deliver to tight deadlines
Highly organised and able to prioritise multiple tasks.
An excellent eye for detail and exceptional project management skills.
Creative solution-based thinking, able to find practical solutions to last minute delivery challenges
An excellent communicator with the flair to engage at all levels combining a strong commercial acumen.
Able to organise personal and team workloads to accommodate changes in deadlines
Able to efficiently use Microsoft Office software (Word, Excel, Outlook, Access and PowerPoint) as well as Adobe.
Able to use, to an intermediate or better standard, AutoCAD, Sketchup and graphics packages.
Experience of using CRM systems.
Able to efficiently use Microsoft Office software (Word, Excel, Outlook, and PowerPoint), particularly Excel.

Flexibility is key for this role as you will be required to work evenings, weekends and public holidays as necessary to meet deadlines, event schedules and the demands of the business, including some overseas travel as required.

Tim Garrod Job Enquiry Form

Project Manager

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

A fantastic opportunity has arisen for an experienced Project Manager to join a global event management company! My client is looking for someone to manage profitable, prestigious client events globally, exceeding client expectations.

The role

– Managing events – hospitality or venue in-house

– Controlling a budget from start to finish

– Ensure all business critical deadlines are met for each programme

– Ensure effective usage of in-house project management systems and processes

– Manage all venues & associated logistical arrangements

– Manage all associated ad hoc meeting activities, where required

– Oversee the completion of the invitation & attendee management process by Project Executives, including attendee communication, database management & reporting

– Manage & co-ordinate Client requirements with all 3rd party suppliers/internal service providers

– Manage production & design of all on-site meeting materials

– Produce, manage and circulate key communications e.g. weekly status reports to all key meeting stakeholders

– Travel on-site to conduct site inspections & undertake planned meetings with all suppliers, when required

– Ensure delivery of all events in accordance with regulatory and client-defined compliance guidelines

– Deliver first class customer service in line with clients’ objectives

– Meetings and liaison with clients where applicable to establish, maintain and develop relationships

– Identify new opportunities and leads for existing and new business development

– Assist with preparing and presenting event proposals to clients

– Plan, attend & execute client planning meetings – face to face, webex and/or telecons, where required

– Attend Client debrief post event

– Responsible for the preparation and maintenance of budgets, throughout the lifecycle of each event

– Approve all client invoices prior to despatch

– Manage and achieve project profitability

– Cost efficient time management

– Attendance & contribution at team meetings

– Achieve all Client and/or company driven Service Level Agreements (SLAs) for all events

– Develop and apply a good knowledge of the company’s range of services

Tim Garrod Job Enquiry Form

Exhibition Project Manager

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

An exciting opportunity to further develop your career within the exhibitions industry has arisen for a Project Manager to join their team, planning, and executing multiple international exhibition projects simultaneously. Managing the supply chain and bringing work forces together to produce the highest quality full turn-key service for all clients. Controlling multi-million pound annual budgets.

To be successful in this role the ideal candidate will have,

• Proven experience in a Project Management role
• Experience within the Exhibitions/Events industry
• Excellent organisation skills with the ability to prioritise own workload with set deadlines
• Accuracy and strong attention to detail
• Ability to translate the brief into a great exhibition
• Be energetic & passionate about work
• Competent in Microsoft Word, Excel and PowerPoint
• Budget experience
• Ability to work independently or as part of a team

Salary
This is a full-time role, offering a competitive salary, depending on experience, plus benefits.

Hours of work: Monday to Friday, 9.00am – 5.30pm. However, candidates will be required to work evenings, weekends and public holidays as necessary to meet deadlines, event schedules and the demands of the business, including overseas travel as required.

Tim Garrod Job Enquiry Form

Events Executive

A fantastic opportunity has arisen for an experienced Events Executive. You will be working with key clients across a variety of events including conferences, business events & award evenings.

Responsible for the full planning and delivery of corporate events programme
Achieve the annual events revenues and managing events costs in line with the budget
Tendering for suppliers & venues for large scale business events
Assisting & updating line manager regularly on events outputs and budget
Regular contact with the marketing team and membership team regarding events promotion
Liaising with external companies & creating marketing materials required for events
Regularly review our existing events programme to drive continuous improvement with a focus on quality
Self-generate a pipeline of potential sales opportunities and secure new business
Support the increase in sales revenue from all activities including sponsorship and advertising for regular events programme & large annual events
Engage and build a strong network of contacts from appropriate partners and stakeholders and attend relevant networking events
Assist with debt chasing and support the department Administrator in all duties to ensure finance data is recorded and updated
Support other teams with events

Benefits,

Free car parking

25 days holiday

Private healthcare

Pension

Tim Garrod Job Enquiry Form

Senior Account Executive (Events)

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

An exciting opportunity has arisen for a Senior Account Executive to join a successful global events agency.

The role

New Business – working with Senior Account Manager and Client Services Director to put together high profile/budget pitches ensuring they meet the client requirements and are in line with brand.

Client Liaison – build and develop relationships with new and existing clients.

Project Management – full responsibility on delivery of small and medium sized projects

Content Development – inspiring creativity and emotional engagement. Organising and facilitating creative meetings, enabling and overseeing creative content solutions for videos & events and supporting material for projects.

Financial Management – assist with the preparation of quotes, working to agreed margin targets.

Skills and Experience

– Outstanding interpersonal skills – excellent presenter and confident at communicating at a senior level.
– Good at building relationships
– Organisational skills and attention to detail
– Good stress management
– Autonomous – taking ownership and responsibility
– Flexible – lots of UK travel with some occasional international travel as well.
– Creative and dynamic – think outside the box, challenge the norm
– Ability to work in a team
– Ability to see projects through
– Experience of content development and how to bring alive messaging in a conference environment
– Experience of working with internal communications teams – preferable but not essential
– Experience of video production – preferable but not essential

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Account Manager (Events)

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

An exciting opportunity has arisen for an Account Manager to join a successful global events agency.

The role

New Business – working with Client Services Director to put together high profile/budget pitches ensuring they meet the client requirements and are in line with brand.

Client Management – heading up day to day client relationships, understanding client strategy. Leading and facilitating project related meetings.

Project Management – full responsibility for managing the delivery of a portfolio of client projects including large scale and high budget.

Financial Management – full control of all live project budgets and preparation of quotes, working to agreed margin targets with the Client Services Director.

Skills and Experience

Confident presenter, with experience of leading own projects
Good at building relationships
Organisational skills and attention to detail
Flexible – ability to adapt in the moment
Ability to work in a team
Ability to see projects through
Event production experience ideally in an agency environment
Experience of content development and how to bring alive messaging in a conference environment
Experience of working with internal communications teams – preferable but not essential
Experience of video production – preferable but not essential
Experience of pitching and presenting ideas
Experience of managing teams, whether through line management or managing freelancers on-site
Comfortable with significant amounts of UK travel at times with occasional international travel.

Andy File Job Enquiry Form

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Media and Graphics Event Planner

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

An exciting opportunity to further develop your career within the exhibitions industry has arisen for a Media Project Manager to join their team, responsible for planning and managing the production and installation process for Media Events.

Job Role

To be the central point of contact for assigned events, maintaining full knowledge of all aspects related to their assigned events.
Effectively pre-plan, manage and operate a portfolio of media installations
Liaise and develop relationships with clients through onsite client visits and planning meetings as appropriate.
Provide maximum customer satisfaction for clients by ensuring that installations are to specification, delivered on time and within budget.
On-site client liaison during event build for each event
Create a signage schedule and agree/ follow artwork deadlines with appropriate suppliers and with the client/ internal teams.
Working closely with the Operations & Production Manager to evaluate performance of service providers, ensuring feedback is provided as necessary.
Establish effective relationships with external agencies as required maintaining excellent communications at all times.

Skills and Experience

Excellent verbal and written communication skills.
Ability to time manage, ensuring deadlines are met
Exceptional attention to detail
Deliver consistently high quality work under pressure
Proactive approach to ensure all assigned tasks are completed comprehensively and efficiently
Ability to work using own initiative balanced with playing a key team role
Build relationships with team, company colleagues, suppliers and customers
Evidence of having relevant technical knowledge and familiar with print and installation processes
Competent in Microsoft Office suite including Power Point.
Knowledge of creative design packages such as Adobe Illustrator and Digital would be an advantage

If you have previous experience in a similar role and have co-ordinated multiple projects successfully then apply now!

Tim Garrod Job Enquiry Form

Technology Project Manager

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

A fantastic opportunity has arisen for a Technology Project Manager to join a global event management company! My client is looking for someone to manage profitable, prestigious client events globally, exceeding client expectations.

Technology Project Management

Ensure all business critical deadlines are met for each project

Liaise with client and internal teams to develop a detailed brief to give to suppliers

Writing technology rationales and briefings for suppliers

Brief technology suppliers to obtain quotes, review quotes and work with project teams to select and implement the appropriate supplier, from pitch to delivery

Support project delivery team by interpreting quote and explaining where required to the client

Liaison with the project delivery team and client with development of all technology elements of the event

Manage and co-ordinate client requirements with all technology suppliers

Work with Studio Manager to resource creative staff required

Produce running order

Support project delivery team to contribute with weekly status reports, call agendas, minutes and critical dates planners

Attend technology event showcases

Travel on-site to conduct site inspections and undertake planning meetings with all suppliers when required

Travel on-site to manage technology requirements during live events where required

Ensure delivery of all events in accordance with regulatory and client-defined compliance guidelines

Deliver first class customer service in line with clients’ objectives

Add value to clients’ events through advising on beneficial additional services; creative ideas; business solutions and negotiation with 3rd party suppliers in order to achieve maximum contribution

Client Liaison and Development

Meetings and liaison with clients where applicable to establish, maintain and develop relationships

Identify new opportunities and leads for existing and new business development

Assist with preparing and presenting technology elements of event proposals to clients, attending pitches where required

Plan, attend and execute client planning meetings – face to face, webex and/or telecons, where required

Liaise with and advise clients, using knowledge and experience to ensure that their business objectives are met

Attend client debrief post event

Apply excellent written and verbal communication skills

Financial Management

Responsible for the preparation and maintenance of budgets, throughout the lifecycle of each event

Liaise with project lead to support on budget creation for meetings with a wider scope

Approve all client invoices prior to despatch

Maximise profitability of projects operated – including supplier negotiation and up-selling of additional services to clients

Execute effective scope management – to identify and charge clients for out of scope activities

Identify, quantify and report cost avoidance/saving measures

Ensure compliance with company and client invoicing processes

Submit accurate technology only final reconciliation of events within agreed timelines

Maximise revenue generation from allocated/targeted accounts

Manage and achieve project profitability

Cost efficient time management

Provide monthly update to Head of Technology on business unit spend

Provide monthly update to Account Manager on business unit revenue along with forecast

General

Attendance and contribution at team meetings

Promote event technology solutions to team and wider departments

Support the business in the training of event technology systems

Liaise with event technology suppliers to understand offerings and services

Research current and new event technology solutions and provide feedback to teams

Effective interaction with other departments – e.g. Operational Excellence, IT, Finance, Creative, Production and Travel

Accurate written and verbal communications

Comply with all client and company privacy and security protocols

Achieve all client and/or company driven Service Level Agreements (SLAs) for all events

Maintain good long-term relationships with suppliers, to ensure the best value for money for clients

Develop and apply a good knowledge of the company’s range of services

Provide out of hours cover as required on a rota basis

Develop and apply a good understanding of clients’ businesses and products

Assist new starters in the role of ‘Buddy’ when required

Develop and apply a good knowledge of the company’s range of services

Tim Garrod Job Enquiry Form

Operations Manager

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

A new and exciting opportunity has arisen for a Operations Manager to join a successful venue and sports stadium.

The role

Ensuring a high standard of service and customer experience is delivered at all times across the venue and stadium
Overseeing recruiting, training and appraisals of staff
Ensuring activity levels and profit margin are converted to the agreed budgets
Ensure good relationships are maintained and developed
Regular team meetings
Responsible for all Health and Safety
Responsible for staff rotas ensuring staffing levels are controlled to ensure maximum efficiency and effectiveness at all times
Financial forecasting and agreeing targets with the CEO
Assist in the growth of the venue/stadium
Adhere to company policies and procedures at all times

The candidate

Previous experience in a similar role
You will thrive under busy, variable and exciting environments where no two days are alike.
You have an unshakable can-do attitude
You are outcome focussed, with strong attention to detail and an eye to innovation, problem solving and seeking efficient and cost-effective ways to deliver successful events
Experience of leadership in a high-pressure environment, often dealing with and responding to demanding clients or stakeholders.
A proven track record of demonstrating excellence and innovation, as well as strong financial acumen.
Excellent communication, negotiation and influencing skills, across a variety of stakeholders, with a focus on achieving agreed outcomes that contribute towards the overall organisational objectives.
You are a clear communicator that establishes strong professional relationships with colleagues and stakeholders, both internal and external, and seeks to resolve arising issues in Line with wider objective
You are a strategic thinker, a leader and thrive on accountability.
A Team player approach, be resourceful and possess the ability to demonstrate initiative; still seeking advice or support when required.
A proven ability to work with efficiency, flexibility, and good humour; understanding the ever-changing events environment which will include unsociable hours.

Tim Garrod Job Enquiry Form

Exhibition Project Manager

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

Our well established client is looking for an Exhibition Project Manager to join their team, managing client projects from inception to conclusion, exceeding client expectations.

The role

– Managing on site installations

– Controlling a budget from start to finish

– Liaising with clients and third party suppliers to ensure all projects are delivered on time and to budget.

– Meeting with clients to maintain and develop strong relationships

– Assisting with preparation and delivery of pitches into new and existing clients.

– Manage production of all clients

Skills and Experience

– You will have experience within a similar role

– Highly organised and strong attention to detail

– Outstanding communicator with excellent interpersonal skills

– Decision maker whilst working under pressure

– Motivated and thrive on responsibility

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Junior Exhibition Project Manager

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

A fantastic opportunity has arisen for a Junior Exhibition Project Manager to join a global event management company! My client is looking for someone to manage profitable, prestigious client events globally, exceeding client expectations.

Project Management

Ensure all business critical deadlines are met for each programme

Ensure effective usage of in-house project management systems and processes

Manage all venues and associated logistical arrangements

Manage all F&B requirements

Manage and co-ordinate client requirements with all 3rd party suppliers/internal service providers (DMC, exhibit build companies, med ed, print & design, production, AV and travel), where requiredSupport production and design of all on-site meeting materials

Produce, manage and circulate key communications e.g. weekly status reports to all key meeting stakeholders

Travel on-site to support with site inspections and planning meetings with all suppliers, when required

Travel on-site to manage all meeting requirements and on-site staff during smaller projects

Travel on-site as part of an on-site team and solo when required on smaller projects

Support delivery of all events in accordance with regulatory and client-defined compliance guidelines

Deliver first class customer service in line with clients’ objectives

Support the completion of project risk assessments

Client Liaison and Development

Support Account Managers and Project Managers by attending meetings with clients where applicable to establish, maintain and develop relationships

Attend and execute client planning meetings – face to face, WebEx and/or telecons, where required

Ensure client is up to date with all aspects of meeting planning arrangements throughout the course of the programme

Attend client debrief post event

Apply excellent written and verbal communication skills

Financial Management

Responsible for the preparation and maintenance of budgets, throughout the lifecycle of each event

Approve all client invoices prior to despatch, in line with the various sign-off levels mandate

Ensure financial tracking of each event and conduct regular ‘health checks’ to ensure positive cash flow

Maximise profitability of projects operated – including supplier negotiation and up-selling of additional services to clients

Execute effective scope management – to identify and charge clients for out of scope activities

Identify, quantify and report cost avoidance/saving measures

Ensure compliance with company and client invoicing processes

Submit accurate final reconciliation of events within agreed timelines

Maximise revenue generation from allocated/targeted accounts

Manage and achieve project profitability

Cost efficient time management

Submission of expenses within monthly set time frames

General

Attendance and contribution at team meetings

Effective interaction with other departments – e.g. IT, Operational Excellence, Finance, HR and Travel

Accurate written and verbal communications

Display an understanding of compliance, including ABPI and pharma guidelines

Comply with all company and Client policies and procedures, including those relating to Health & Safety

Comply with all client and company privacy and security protocols

Achieve all client and/or company driven Service Level Agreements (SLAs) for all events

Maintain good long-term relationships with hotels, venues and suppliers, to ensure the best value for money for client

Develop and apply a good knowledge of the company’s range of services

Understand and apply the company’s Vision and Values at all times

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Set Designer

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

A new and exciting opportunity has arisen for a Set Designer to join a highly innovative team, a full service agency offering audience engagement, creative and production strategies.

The role

Generate creative stage set concepts and designs that support client communications for new and existing projects, including product launches, annual meetings, sales meetings, customer conferences, exhibition environments and more
Drive stage and environment design, ensuring an appropriate tone of delivery that captures and engages an audience’s imagination while amplifying communication objectives
Creative interpretation of client advertising campaigns or meeting themes into immersive environments
Collaborate with graphic designers, exhibition designers and content owners to create experiential activities and environments through the use of light, sound and technology to drive audience engagement
Ensure client needs and objectives are met by designing appropriate solutions, on time and to budget
Collaborate with directors and technical producers to generate high quality 3D CAD visuals that accurately illustrate impact and drama in the live event environment
Develop effectively structured visual pitch presentations and client proposals to communicate designs
Collaborate with technical producers and external suppliers to develop CAD layouts and production designs
Support other 3D designers with the design of creative exhibition stands
Effective prioritisation and time management, ensuring stakeholder expectations and deadlines are consistently met

Tim Garrod Job Enquiry Form

Senior Event Manager

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

A new and exciting opportunity has arisen for a Senior Event Manager to join a highly innovative team, a full service agency offering audience engagement, creative and production strategies.

The role
• Leading event project teams to execute outstanding and profitable events, surpassing client event objectives and delivering on time and on budget
• Strategic and commercial acumen with ability to manage complex programmes with large budgets and an ability to use business intelligence to drive innovation
• Building strong relationships and managing client expectations
• Mentoring, development, monitoring of deliverables and performance of your team
• Oversee each event to ensure delivery is both efficient and effective providing corrective solutions where necessary
• Facilitate internal project meetings with all key stakeholders of the meeting throughout the lifecycle of the event
• Ensure all aspects of event planning and execution adhere to the appropriate client policies and compliance regulations
• Take responsibility for ensuring that each event is delivered to the brief, budget and that deadlines are met
• Be the central point of contact for all third party suppliers including medical education/communication, exhibition stand design and build, graphic design and production, event management (logistics) and travel agency
• Attend event site inspections with third party suppliers (where necessary)
• Travel on-site to oversee all event requirements for larger and high-profile events, providing support
• Attend industry meetings to strengthen relationships
• Managing both logistics, content, creative and production
• Work under pressure and prioritise workloads whilst maintaining attention to detail and meeting agreed deadlines

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Content Producer (Events)

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

A new and exciting opportunity has arisen for a Content Producer to join a highly innovative team, a full service agency offering audience engagement, creative and production strategies.

The role

– Lead the account team in the preparation of RFPs and proposals

– Liaise with client and internal teams to develop a detailed brief to develop Creative Service response to competitive and non-competitive briefs

– Define the strategic direction of a project

– Leading the Creative Services input across departments including Production, Communications and Creative

– Client pitch/presentations and follow-up for new and existing accounts

– Develop and grow client relations with senior stakeholders with the aim of delivering a wider range of services to our customers

– Creation of event agenda and session design

– Working with senior/ board level stakeholders to develop accurate briefs and communicate appropriately the requirements to respective teams

– Manage content creation with internal and external resources

– Manage client’s timelines with clear and regular communication, working alongside project deliverables

– Manage all pre-event client communication

– Develop studio work flow 2D and 3D with Creative Service Manager for each project

– To understand and advise the technical needs by project

– Ensure delivery of all events in accordance with regulatory and client-defined compliance guidelines

– Site inspections and undertake planning meetings with all suppliers

– Main client contact for live event programme with overall responsibility for producing on-site event

– Maximise profitability of projects operated – including supplier negotiation and up-selling of additional services to clients

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Exhibition Project Manager

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

Our client is well established within the Exhibitions & Events industry, they design and build award-winning custom-built exhibition stands throughout the UK & Worldwide.

Job role

Report to Director of Works
Follows systems in place for processing: – Production Meetings, Job Details Forms, Job Management Forms, Graphics, Furniture and Job Handover Sheets etc
Client Account Management – liaises with customers ensuring that information is received/queries answered and quotes are given promptly – in conjunction with Project and Sales staff
Prospect management and development where applicable in conjunction with Sales Team
Keeps an accurate record of all costs given for extra items ensuring they are invoiced through notification to Reception
Briefs jobs into workshop via Job Manager including timescales, budget for building, colours etc
Show bookings and management – submit plans, electrics, carpet, furniture, water and waste, transport, accommodation, graphics, equipment hire, job management sheets etc with the support of the Customer Services Team
Manages Jobs Onsite
Completes liaison with the Client to achieve a positive stand handover/client sign off/prompt payment
Place orders with Suppliers and uses PO System
Checks all own order invoices to ensure correct charges are being made by Suppliers
Identifies opportunities/new system requirements
Monitors costs and implements cost reduction policies
Provide excellent customer service to both external and internal customers through every aspect of the role

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Please tick the box below to confirm that you give consent to Andy File Associates to contact you regarding any future roles within a 12 month period. After this time your details will be deleted.
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Senior Account Manager (Events)

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

An exciting opportunity has arisen for a Senior Account Manager to join a successful global events agency.

The role

New Business – working with Client Services Director to put together high profile/budget pitches ensuring they meet the client requirements and are in line with brand.

Client Management – heading up day to day client relationships, understanding client strategy. Leading and facilitating project related meetings.

Project Management – full responsibility for managing the delivery of a portfolio of client projects including large scale and high budget.

Financial Management – full control of all live project budgets and preparation of quotes, working to agreed margin targets with the Client Services Director.

Skills and Experience
– Outstanding interpersonal skills – excellent presenter and confident at communicating at a senior level.
– Good at building relationships
– Organisational skills and attention to detail
– Good stress management
– Autonomous – taking ownership and responsibility
– Leadership – leads by example, establishes trust and respect
– Flexible – ability to adapt in the moment
– Creative and dynamic – think outside the box, challenge the norm
– Ability to work in a team
– Ability to see projects through
– Senior Account Manager or equivalent level event production experience ideally in an agency environment
– Large budget event experience – including international
– Line management experience
– Experience of content development and how to bring alive messaging in a conference environment
– Experience of working with internal communications teams – preferable but not essential
– Experience of video production – preferable but not essential

Tim Garrod Job Enquiry Form

Senior Project Manager

Andy File Associates Limited are working as a Recruitment Agency on behalf of our client with regards this permanent position

Our client based in Sheffield is now moving into yet another exciting phase of large scale development with multiple discipline engineering construction projects. They are looking to recruit an experienced project manager to co-ordinate multiple large-scale projects and to be involved from tender stage to sign off. You will be an ambassador for our client when attending conferences and forums etc., this role will include liaising with customers, project partners, grant bodies, suppliers and sub-contractors managing projects to tight deadlines and budgets. The length and value of projects will vary but will typically be 12 months + and in excess of £1M.

This role will involve travel within the UK and overseas as required.

Any necessary training will be provided to the successful candidate.

The successful candidate will be performing the following duties:
• Being involved in writing tenders and bid proposals
• Managing projects to tight timelines and budgets, coordinating sub-contractors and suppliers
• Overseeing installation, commissioning and testing of their products
• Interacting with customers and grant bodies
• Technical and project reporting to funding bodies and consortiums
• Ensuring site safety is being adhered to at all times

The successful candidate will be driven, pragmatic and be able to work without supervision but be able to seek support and advice when necessary.

Experience and background
• Degree qualified Engineer (preferably Mechanical, Electrical) with strong core project skills
• Excellent track record in project management
• Ability to solve problems
• Time management and organisational skills
• Ability to use Microsoft Project or similar
• Good report writing skills
• Have experience in a customer facing role
• Ability to work to tight deadlines
• Must hold a full clean UK driving license
• No travel restrictions is essential

It would be highly advantageous if you have the following:
• Prince2Practitioner, Speak German

Competitive salary and benefits to include:
Pension payable of 5% contributory after 3 months.
25 days holiday plus stats.

Anne Braithwaite Job Enquiry Form

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Events Account Manager

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this contract vacancy.

What a great opportunity for an experienced Account Manager to join my global event management company! My client is looking for someone to manage profitable, prestigious client events globally, exceeding client expectations.

The role
– Ensure that the highest standards of event planning and delivery are maintained through the effective management of Project Managers and Project Executives
– Work with the Account Director to add value to clients’ events through advising on beneficial additional services; creative ideas; business solutions and negotiation with 3rd party suppliers in order to achieve maximum contribution
– Ensure usage of Client and Company processes and procedures by project teams, resulting in consistency and standardisation in delivery of all events organised through streamlining working methods
– Assist the Account Director in the preparation of comprehensive and informative written proposals for existing and new clients with support from Sales and Marketing where necessary
– Carry out site inspections of proposed destinations and venues and produce reports, as required
– Produce, manage and circulate key communications e.g. weekly status reports to all key meeting stakeholders
– Travel on-site to manage all event requirements and onsite staff for larger and high-profile events
– Ensure delivery of all events in accordance with regulatory and client-defined compliance guidelines
– Liaise with and advise clients, using knowledge and event experience to ensure that their business objectives are met
– Build, maintain and develop long term relationships with clients
– Plan, attend & execute client planning meetings – face to face, webex and/or telecons, where required
– Attend Client briefings, project meetings and post-event debriefs, as required
– Oversee the preparation and maintenance of budgets throughout the lifecycle of each event
– Support the Account Director in production and maintenance of the business plan, to maximise profitability of projects including management fees, time costs and secondary revenue (where permitted)
– Maximise the efficiency of the team resources and time management, to ensure optimum net margin
– Ensure accurate final reconciliation of events within agreed timelines
– Maximise revenue generation from allocated/targeted accounts
– Manage and achieve project profitability

Tim Garrod Job Enquiry Form

Project Manager (Exhibitions/Events)

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

A fantastic opportunity has arisen for an experienced Project Manager to join my global event management company! My client is looking for someone to manage profitable, prestigious client events globally, exceeding client expectations.

The role

– Ensure all business critical deadlines are met for each programme
– Ensure effective usage of in-house project management systems and processes
– Manage all venues & associated logistical arrangements
– Manage all associated ad hoc meeting activities, where required
– Oversee the completion of the invitation & attendee management process by Project Executives, including attendee communication, database management & reporting
– Manage & co-ordinate Client requirements with all 3rd party suppliers/internal service providers
– Manage production & design of all on-site meeting materials
– Produce, manage and circulate key communications e.g. weekly status reports to all key meeting stakeholders
– Travel on-site to conduct site inspections & undertake planned meetings with all suppliers, when required
– Ensure delivery of all events in accordance with regulatory and client-defined compliance guidelines
– Deliver first class customer service in line with clients’ objectives
– Meetings and liaison with clients where applicable to establish, maintain and develop relationships
– Identify new opportunities and leads for existing and new business development
– Assist with preparing and presenting event proposals to clients
– Plan, attend & execute client planning meetings – face to face, webex and/or telecons, where required
– Attend Client debrief post event
– Responsible for the preparation and maintenance of budgets, throughout the lifecycle of each event
– Approve all client invoices prior to despatch
– Manage and achieve project profitability
– Cost efficient time management
– Attendance & contribution at team meetings
– Achieve all Client and/or company driven Service Level Agreements (SLAs) for all events
– Develop and apply a good knowledge of the company’s range of services
– Provide out of hours cover as required on a rota basis
– Develop and apply a good understanding of clients’ businesses and products
– Understand and apply the company’s Vision and Values at all times

Tim Garrod Job Enquiry Form

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Project Executive (Events)

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

A fantastic opportunity has arisen for a Project Executive to join our global event management company!

The role

– To support Project/Account Managers
– Ensure Project Manager is up to date with all aspects of delegate arrangements throughout the course of the programme
– Ensure Project Manager has current database reports, including travel, housing and ground transportation, for client meetings and project management
– To accurately deliver all delegate and database management processes
– Manage attendee management process including meeting registration, air travel, housing & ground transportation, as required
– Maintain databases and Company information systems where applicable
– Ensure all business critical deadlines for delegate management and communication are met for each programme
– Assist with selection of venues and production of event proposals
– Onsite attendance at events as required
– Manage client communications
– Foster the development of the client account by managing delegate relationships through exceptional operational delivery
– Accurately deliver financial aspects of events in line with company processes and procedures
– Comply with company & Client invoicing processes
– Assist with preparation of budgets and final reconciliations within agreed timelines
– Attendance & contribution at team meetings
– Achieve all Client and/or company driven Service Level Agreements (SLAs) for all events
– Maintain good long-term relationships with hotels, venues and suppliers, to ensure the best value for money for clients
– Develop and apply a good understanding of clients’ businesses and products
– Understand and apply the company’s Vision and Values at all times

Tim Garrod Job Enquiry Form

Exhibition Project Manager (Exhibitions/Events)

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

A new and exciting opportunity has arisen for an experienced Exhibition Project Manager to join an integrated creative communications agency.

The role
– To ensure that the clients’ requirements are met, the project is completed on time and within budget and that all suppliers and/or contractors are completing tasks with the given timeline.
– Management and co-ordination of all assigned project elements.
– To make and maintain regular contact with all clients and suppliers acting as a single point of contact.
– Assist in the development of proposals for solutions and presenting quotations/pitches to client.
– Negotiate cost with all suppliers and costing of proposed solutions.
– Co-ordination of internal resources and management of external contractors.
– Producing timelines and clearly communicating them with the relevant project members and client.
– Complete management of project costs using budgeting system.
– Completion of all Health and Safety, Risk Assessment and Method Statements and e
– Ensure they are accompanied with all working drawings to be sent to the show organisers.
– Responsible for organising project meetings and distributing project meeting notes to all relevant parties.
– Responsible for all site installations where necessary with administrative assistance and support provided by other team members where projects overlap.
– Ensuring all projects are delivered to a high level of quality in both service delivery and finish.
– Contact strategically targeted, potential clients via phone, email and face-to-face communications.
– Contribute to the development of subsequent proposed responses.
– Attend and contribute to client presentations when required.

Skills and Experience
– Previous experience in a similar role
– Must have a high level of organisational skills.
– Confident, polite and friendly telephone manner.
– Must be able to competently co-ordinate both people and time.
– Proficiency in logistics and organisation.
– Be able to work under pressure and meet deadlines.
– Communicate effectively both verbally and in writing.
– Willing to work outside normal office hours when required.
– Must be fully computer literate.
– Prince2 Qualification preferred but not a necessity.
– Organised with a true desire and eye for detail.
– Quick to learn and implement new skills.
– Focused on consistently providing high service levels.

Tim Garrod Job Enquiry Form

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Exhibition Project Manager

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

An opportunity has arisen for a keen experienced individual to join as an Exhibition Project Manager to a Design and Build agency.

As the key connection between the client and the company, you will take briefs from the client and ensure their expectations are met through providing their vision to their designers.
Work with other account managers and assist on projects
Pitch to clients
Budgetary control is required
Understand CAD drawings and plans
Go out on site ensuring smooth installation of exhibitions – including overseas

Past experience as an account manager in a relevant industry is a must.
Must have own car.

Tim Garrod Job Enquiry Form

Exhibition Project Manager

Our client is looking for an Exhibition Project Manager to join their team, they continuously and passionately create and execute ideas that make their clients exhibition unforgettable.

The role
– To work on high profile projects Worldwide
– To meet clients requirements to a high standard
– You will be working with lots of suppliers so good organisational skills will be essential
– Take responsibility for the design of any project you are involved in, from initial concept to client delivery
– Take ownership of budgetary financial management
– Travelling abroad will be a large part of the role
– To be able to work well under pressure & work to tight deadlines

Skills and Experience
– Proven experience in a Project Management role
– Experience within the Exhibitions/Events industry
– Excellent organisation skills with the ability to prioritise own workload with set deadlines
– Accuracy and strong attention to detail
– Ability to translate the brief into a great exhibition
– Be energetic & passionate about work
– Competent in Microsoft Word, Excel and PowerPoint
– Budget experience
– Ability to work independently or as part of a team
– Overseas travel experience

Tim Garrod Job Enquiry Form

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Project Manager (Exhibitions/Events)

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

A new and exciting opportunity has arisen for a Project Manager to join an award winning company specialising in the design and build of creative and effective exhibition stands.
The role

– To work on high profile projects Worldwide
– To meet clients requirements to a high standard
– You will be working with lots of suppliers so good organisational skills will be essential
– Take responsibility for the design of any project you are involved in, from initial concept to client delivery
– Take ownership of budgetary financial management
– To be able to work well under pressure & work to tight deadlines

Skills and Experience

– Excellent organisation skills with the ability to prioritise own workload with set deadlines
– Accuracy and strong attention to detail
– Ability to translate the brief into a great exhibition
– Be energetic & passionate about work
– Competent in Microsoft Word, Excel and PowerPoint
– Budget experience
– Ability to work independently or as part of a team
– Previous experience as a project manager in a related industry or an Events and Marketing Graduate

Tim Garrod Job Enquiry Form

Events Manager

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

A new and exciting opportunity has arisen for an Events Manager to join a highly innovative team, a full service agency offering audience engagement, creative and production strategies.

The role

To lead in the development and implementation of meetings and events programmes.
Building strong relationships
Oversee each event to ensure delivery is both efficient and effective providing corrective solutions where necessary
Facilitate internal project meetings with all key stakeholders of the meeting throughout the lifecycle of the event
Ensure all aspects of event planning and execution adhere to the appropriate client policies and compliance regulations. Seek the relevant approvals and sign off where necessary
Take responsibility for ensuring that each event is delivered to the brief, budget and that deadlines are met
Be the central point of contact for all third party suppliers including medical education/communication, exhibition stand design and build, graphic design and production, event management (logistics) and travel agency
Attend event site inspections with third party suppliers (where necessary)
Travel on-site to oversee all event requirements for larger and high-profile events, providing 24 hour support
Attend industry meetings to strengthen relationships
Review and actively manage budget estimates from suppliers
Preparation and processing of supplier purchase orders

Tim Garrod Job Enquiry Form

Exhibition Project Manager

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

Our client a Creative Agency are looking to recruit an Exhibition Project Manager to join their team, they continuously and passionately create and execute ideas that make their clients exhibition unforgettable.

Tim Garrod Job Enquiry Form

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Senior Account Manager (Events)

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

An exciting opportunity has arisen for a Senior Account Manager to join a successful global events agency.

The role

New Business – working with Client Services Director to put together high profile/budget pitches ensuring they meet the client requirements and are in line with brand.

Client Management – heading up day to day client relationships, understanding client strategy. Leading and facilitating project related meetings.

Project Management – full responsibility for managing the delivery of a portfolio of client projects including large scale and high budget.

Financial Management – full control of all live project budgets and preparation of quotes, working to agreed margin targets with the Client Services Director.

Skills and Experience

– Outstanding interpersonal skills – excellent presenter and confident at communicating at a senior level.
– Good at building relationships
– Organisational skills and attention to detail
– Good stress management
– Autonomous – taking ownership and responsibility
– Leadership – leads by example, establishes trust and respect
– Flexible – ability to adapt in the moment
– Creative and dynamic – think outside the box, challenge the norm
– Ability to work in a team
– Ability to see projects through
– Senior Account Manager or equivalent level event production experience ideally in an agency environment
– Large budget event experience – including international
– Line management experience
– Experience of content development and how to bring alive messaging in a conference environment
– Experience of working with internal communications teams – preferable but not essential
– Experience of video production – preferable but not essential

Tim Garrod Job Enquiry Form

3D Exhibition Designer (Exhibitions/Events)

Andy File Associates Limited are working as a Recruitment Agency on behalf of our client with regards this permanent vacancy.

My client, a Creative Exhibition Design Company, requires a 3D Exhibition Designer to help bring their bespoke stand designs and kit systems to life for a range of well-established and new clients.

You are a hardworking, self-motivated team player, capable of working as an individual to apply your exceptional detailing ability and provide high quality production drawings that will drive a variety of projects forward. You need to be creative and methodical as well as practical and pro-active.

You will be looking for a long term position with an established and successful company with ambitions to expand their client base and project scope.

You will ideally have previous experience using:
• 3D Max or Cinema 4D
• VectorWorks

Experience of FormZ would be advantageous however full training will be given to the successful candidate if required.

Tim Garrod Job Enquiry Form

Senior Creative (Exhibitions/Events)

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

Our client is looking for creative minds to deliver exciting projects in the events / exhibitions industry.

• You will be a creative thinker on all levels which would include strategy positioning, hitting goals and aims of the client brief, ideas around marketing , having some input of the physical design and the use of colour and shape
• Keen eye for well-designed spaces and stylisation.
• Draw/sketch or communicate ideas to a high level in order to present these both internally to management and to the team and sometimes at initial client meetings.
• Presentation skills in constructing “ a clear vision of ideas“ and being able to deliver concepts in front of clients.
• You will be a creator of those ideas, not only in your thinking, but be able to “create them” in answering a wide range of briefs from opening ceremonies on the world stage to a small portable exhibition stand, through to marketing campaigns, to high level government projects finding innovative ways in answering client briefs.
• Ideas should be relayed either in sketch format, ( or comparative software ) whilst containing sufficient information regarding materials suggestions, colour references or manufacturing processes for costing’s department.
• Have a good knowledge of manufacturing methods, work to tight budgets, in order to retain the creative concepts and ideas through to suppliers/contractors.
• Knowledgeable of what’s current in and around the design “trending” fields and be aware of the latest technologies in manufacturing and fabrication.
• Prepare presentation documents from a creative perspective or view, working alongside others to complete high standards of both digital and printed output to our clients.

Tim Garrod Job Enquiry Form

Exhibition Project Manager

Andy File Associates Limited is working on behalf of its client as a Recruitment Agency with regards this permanent vacancy.

Our client is an award winning creative agency specialising in exhibitions and brand experiences, established for over 20 years. They are currently seeking an experienced Exhibition Project Manager from a creative background to join the team to manage and deliver projects to a high standard and within required timescales and budgets.

Job Role

To manage client projects to agreed specifications on time and on budget
To maintain regular client contact and ensure the client is kept fully abreast of project progress at all times
To ensure that all administrative processes and procedures are adhered to and completed in a timely manner
Constantly review preferred suppliers in order to ensure that our partners are matched in terms of capability, value, creativity and quality
Conduct project meetings to ensure all stakeholders are fully aware of roles, responsibilities and deadlines within each project
Deliver and manage client projects onsite and undertake any other travel where necessary
Be proactive and solutions-driven on all deliverables, seeking the most cost-effective solutions and suitable contractors
Read and understand technical drawings
Manage the pre-production (planning) stage as well as the onsite production
Whenever necessary, source and negotiate with subcontractors, production suppliers, internal and external supply chain, to ensure each project is successfully resourced, budgeted and managed, and delivered according to Company processes

Skills and Experience

Exhibition Project Management experience
Exceptional planning, problem solving and interpersonal skills
Ability to influence and gain agreement at management and senior level
Good analytical skills combined with ability to recognise and implement plans
Excellent planning and organisational skills
The ideal candidate will be able to hit the ground running, working efficiently within a group or as an individual
Demonstrate in depth knowledge and understanding of the global exhibition industry
Strong administrative, organisational and time management skills
The ability to manage a changing workload, prioritise accordingly and remain calm under pressure
Prepared to travel when necessary
Excellent communication skills both written and verbal
Fully proficient in the Microsoft Suite
Good commercial awareness
Excellent budget management and negotiation skills

Tim Garrod Job Enquiry Form

Designer/Project Manager (Exhibitions/Events)

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

A new and exciting opportunity has arisen for a Designer/Project Manager to join our International expanding client.

The successful candidate will be responsible for producing initial/concept layouts all the way through design refinement, to technical manufacturing drawings whilst keeping designs within budget.

You will support the Creative, Project Management and Sales teams to manage multiple projects and meet tight deadlines. You will need to liaise directly with clients to discuss amendments, additions to briefs and approvals along with presenting a final concept.

Demonstrable skills:
• Experience within Exhibitions/Events
• Vectorworks, Revit, Sketchup, Inventor
• Extensive understanding of fabrication methods and materials
• 3D knowledge is an advantage

Tim Garrod Job Enquiry Form

3D Creative Lead (Exhibitions/Events)

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

An opportunity has arisen to join a multinational creative agency with a number of offices across the world as 3D Creative Lead.

This role will work closely with internal stakeholders and freelancers reporting directly into the commercial director, turning initial briefs into completed customer engaging experiences, ensuring clients’ visions are maintained and projected in the creative outcome.

You will;
• Develop high levels of creativity in concepts and designs across the spectrum of projects;
• Address the views of others at the design stage without compromising the creative idea;
• Understand the clients’ needs and brand values when working on briefs;
• Ensure all work meets the company’s standards resulting in winning and maintaining customers, with accurate records of work undergone to support quality control;
• Understand the designs standards of competitors to ensure ours is sustained and exceeds that of competitors;
• Attend events and exhibitions to feedback the current industry trends and creative ideas to ensure we remain competitive in our 3D designs;
• Work to budgets and review project time and costs to become more effective in our work;
• Liaise and meet with clients and internal meetings to present designs, from pitching through to delivery;
• Plan own workloads, as well as working with the Studio Manager in distributing work appropriately;
• Continue to develop latest techniques and tools to produce creative work;
• Be proficient in studio software such as Vectorworks and Cinema 4D;
• Guide and mentor junior members of the creative team, providing inspiration and guidance to result in high quality, competitive outputs.

Tim Garrod Job Enquiry Form

Project Manager (Exhibitions/Events)

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

To be successful in this role the ideal candidate will have,

Salary
This is a full-time role, offering a competitive salary, depending on experience, plus benefits.

If you are looking for a new exciting opportunity & have worked within the Exhibition & Events industry contact Kelly to discuss in more detail 01142 870 457.

Tim Garrod Job Enquiry Form

Name*
Email*
Phone
Position you're interested in*

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Upload Your CV
Accepted file types: word, pdf, docx, Max. file size: 6 MB.
Please tick the box below to confirm that you give consent to Andy File Associates to contact you regarding any future roles within a 12 month period. After this time your details will be deleted.
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Any additional notes
Comments
This field is for validation purposes and should be left unchanged.

Exhibition Project Manager

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

The role:

• To work on high profile projects Worldwide
• To meet clients requirements to a high standard
• You will be working with lots of suppliers so good organisational skills will be essential
• Lead exhibition pitch processes through design and proposal content
• Take responsibility for the design of any project you are involved in, from initial concept to client delivery
• Take ownership of budgetary financial management
• Travelling abroad will be a large part of the role
• To be able to work well under pressure & work to tight deadlines

To be successful in this role the ideal candidate will have,

If you are looking for a new exciting opportunity & have worked within the Exhibition & Events industry contact Kelly to discuss in more detail 01142 870 457.

Tim Garrod Job Enquiry Form

Project Manager (Exhibitions/Events)

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy

Our client is looking for a project manager from within the exhibitions industry with a design background to join the team to undertake whole projects from proposal to exhibition to strict timelines and on budget.

As Project Manager you will be responsible for, although not limited to:
• Communicating with all stakeholders – internal and external
• Produce and manage detailed project plans including design and technical plans
• The project budget and so all costings must be accounted for and reviewed for approval by the project Director and client to ensure the clients project can be completed profitably as per quoted prices
• Client liaison ensuring relationships are maintained, especially whilst on site
• Working as a team with other members to ensure a smooth execution of the project
• The accountability of the project and develop and deliver progress reports
• Carrying out all of the above and other responsibilities that may be required adhering to and as a representative of the client.

The role requires the following essential experience:
• Candidate must be of a design background
• Possess 3D design skills with software packages, preferably Vectorworks and Artlantis
• Have proven project management or organisational skills
• Clean driving license

Tim Garrod Job Enquiry Form

Account Manager (Automotive Events)

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

An exciting opportunity has arisen for an experienced Account Manager to join a successful global events company.

Reporting directly to the Account Director and Senior Manager, this challenging role is for a major prestigious client in the Automotive Industry where you will be responsible for both the management of the client, meeting their needs, as well as internal project managers and project executives to deliver profitable events throughout the whole lifecycle of an event, inline with and exceeding their expectations.

It is expected that new leads will be identified for both existing and new clients in order to progress the growth of the company.

The role
– Ensure that the highest standards of event planning and delivery are maintained through the effective management of Project Managers and Project Executives
– Work with the Account Director to add value to clients’ events through advising on beneficial additional services; creative ideas; business solutions and negotiation with 3rd party suppliers in order to achieve maximum contribution
– Ensure usage of Client and Company processes and procedures by project teams, resulting in consistency and standardisation in delivery of all events organised through streamlining working methods
– Assist the Account Director in the preparation of comprehensive and informative written proposals for existing and new clients with support from Sales and Marketing where necessary
– Carry out site inspections of proposed destinations and venues and produce reports, as required
– Produce, manage and circulate key communications e.g. weekly status reports to all key meeting stakeholders
– Travel on-site to manage all event requirements and onsite staff for larger and high-profile events
– Ensure delivery of all events in accordance with regulatory and client-defined compliance guidelines
– Liaise with and advise clients, using knowledge and event experience to ensure that their business objectives are met
– Build, maintain and develop long term relationships with clients
– Plan, attend & execute client planning meetings – face to face, webex and/or telecoms, where required
– Attend Client briefings, project meetings and post-event debriefs, as required
– Oversee the preparation and maintenance of budgets throughout the lifecycle of each event
– Support the Account Director in production and maintenance of the business plan, to maximise profitability of projects including management fees, time costs and secondary revenue (where permitted)
– Maximise the efficiency of the team resources and time management, to ensure optimum net margin
– Ensure accurate final reconciliation of events within agreed timelines
– Maximise revenue generation from allocated/targeted accounts
– Manage and achieve project profitability

Tim Garrod Job Enquiry Form

Creative Designer (Exhibitions/Events)

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

Our client is looking for creative minds to deliver exciting projects in the events / exhibitions industry.

• The candidate must be able to conceptually deliver strong ideas, and is required to produce designs through sketches, cad, or other software programs.
• You must be able to convey an understanding of manufacturing techniques in order that the ideas you come up with can be made, within brief and to a budget.
• The design role will require a free thinking, creatively focused individual who is self-motivated in getting the job done.
• You will be responsible for realising your own concepts, through own work and have the support of a strong team on occasions.
• The creative designer should be able to converse with suppliers/installers and to our own internal project management teams in specifying finishes and be responsible in retaining design integrity.
• The candidate must have good presentation skills conveying their ideas both internally with the agency and when facing clients.
• Creative input across a breath of disciplines, including digital when creating designs or concepts for interiors, exhibitions, large events, product launches.
• This opportunity is for a true imaginer who welcomes the challenge and enjoys the getting it done.

Tim Garrod Job Enquiry Form

CAD Production Manager (Exhibitions/Events)

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

An exciting opportunity has arisen for a highly motivated individual to head up a Production CAD/CNC Joinery team.

The role
• Proactively manage the workload to ensure uninterrupted work flow of the production facility
• Preparation of working drawings, graphics layouts and stock item pick lists for the manufacturing process from supplied visuals, concepts, briefs, sketches and existing Vector Works files into large scale print outs using AutoCAD
• Prepare CAD models to ensure the highest sustainable yield when utilising the CNC machine and optimisation of production
• A highly proficient knowledge of AutoCAD
• Provide clear and accurate advice on methods of construction and have a working knowledge of exhibition joinery
• Manage the control and distribution of drawings internally and externally where applicable
• Work closely with Production, Graphics, Design and Project Management to ensure margin protection and offer technical support where necessary
• Organise past projects into an easy to use library for year on year recall
• Promote fresh and innovative thinking towards client solutions
• Regularly liaise with the Senior Production Team Leader and the workshop team
• Quality control on shopfloor – liaison with shopfloor workers, making sure they have all information required to standards set by our Manager, control drawings etc, making sure the workshop staff understands each detail and crosschecking that production is correct and in accordance with information provided
• Management and development of the CNC / CAD team to ensure output matches the growth of the department

Exhibition CAD Designer

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

Our Home Counties based client is a creative, dynamic company with an international client portfolio who is looking for a CAD Designer to join them from the exhibitions industry to produce detailed fabrication drawings and general layouts for clients’ presentations.

The successful candidate will be responsible for producing initial/concept layouts all the way through design refinement, to technical manufacturing drawings whilst keeping designs within budget.

You will support the Creative, Project Management and Production teams to manage multiple projects and meet tight deadlines. You will need to liase directly with clients to discuss amendments, additions to briefs and approvals along with presenting a final concept.

Demonstrable skills:
• Experience within Exhibitions/Events is essential.
• Vectorworks
• Extensive understanding of fabrication methods and materials
• 3D knowledge is an advantage

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Exhibition Designer (Exhibitions/Events)

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

A fantastic opportunity has arisen to join our client’s fast-growing creative team. You will demonstrate imagination and creative flair in the design, detailing and visualising of exhibition stands and interiors, as well as presentation materials, for a broad spectrum of existing and prospective clients, all major brands exhibited around the world.

The role
– Create concept sketches, detailed working drawings and full colour renderings
– Liaise closely with project managers throughout the design process, ensuring adherence to brief and budget
– Ensure designs meet specifications in relation to health and safety
– Collaborate with the senior team to define the goals of each project
– Actively engage in continuous improvement, ensuring suggestions and opportunities are highlighted to your line manager
– Demonstrate commitment to the core values of the company

Skills and Experience
– Experience and demonstrate a working knowledge of 3D Studio Max, Vectorworks or AutoCad and Adobe Suite applications
– Creativity and innovation
– Smart design approach
– Enthusiasm and a passion for design
– Dedication and commitment to meet deadlines
– Ability to work well in a team environment
– Attention to detail and finish specification
– Ability to multi-task and work in a fast-paced environment
– Responsibility and efficiency
– Excellent written and verbal communication and strategic thinking skills
– Excellent interpersonal and presentation skills
– Flexibility to work weekends / onsite, both UK and overseas