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Sales Administration Assistant

Andy File Associates Limited are working as a Recruitment Agency on behalf of our client with regards this permanent position

Sales Administration Assistant 

Based in Parkmore/Galway- West Ireland

Role:

We are looking to on behalf of our client to recruit a vibrant, enthusiastic, and motivated Sales Administrator to provide necessary support to sales. The successful candidate will become the point of reference for customers requirements, such as providing quotes, processing orders, and supplying product information.

The role requires an individual who is a team player

Key Responsibilities:

  • Ensure that orders are processed promptly and accurately
  • Coordinating Orders
  • liaising with the respective factories/printers to ensure orders are fulfilled on time
  • Deal with any customer queries regarding products, quotes and orders
  • Assisting in all areas of the business as and when needed
  • Offer customers a high level of service and ensure that their needs are met

Key Skills and Person Specification:

  • Excellent verbal and written communication skills
  • Working knowledge of Microsoft Office Packages, particularly; Excel and Outlook
  • Self-motivated whilst being able to work with others
  • Good organisational skills with a true ability to multitask
  • A team player with a high level of dedication
  • Possess a pro-active and positive attitude
  • Customer focused
  • Highly responsible and reliable
  • Strong interpersonal skills
  • Excellent phone manner
  • Eager to learn
  • Keen eye for detail

Responsibilities 

  • Answering calls and dealing with enquiries
  • Making appointments for the Business Development Manager
  • Generating quotes
  • Processing orders
  • liaising and dealing  with logistics companies
  • Managing and updating the customer data base
  • Dealing with product queries etc

Requirements/Competencies:

  • Background and experience in a similar role
  • Able to work on your own and manage  work load
  • Computer literate with Excel
  • Have great attention to detail
  • Highly organised
  • Self-motivated

Benefits

Contributory pension

Profit share bonus scheme

Holidays 22 day + stats ( pro rata for part time)

Hours : Part time and flexible but the ideal would be 5 days Mon – Fri, 5 hours a day

Office Opening hours are: 9.00 am – 5.30pm

 

Rebecca Thomas Job Enquiry Form

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Accounts Administrator

Andy File Associates Limited are working as a Recruitment Agency on behalf of our client with regards this permanent position.

We are currently recruiting for an Accounts Administrator to join one of our clients based in Chesterfield. This is a fantastic opportunity for the right candidate to become part of an experienced and professional business.

The Role:

Credit Control – Minimising outstanding debt, chasing payments. Ensuring accounts are dealt with in accordance with agree terms and credit limits

Administration of the sales ledger – Posting cash, setting up new accounts, raising credits

Purchase Ledger – matching delivery notes to supplier invoices, inputting purchase ledger invoices, resolving any purchase ledger queries

Produce month end reports for sales and purchase ledger

A key function of this role will be to produce sales invoices on a daily basis and organising carriers

The Ideal Candidate:

Must be able to work independently and as part of a team
Knowledge of Microsoft Office and Excel
Working under pressure and to tight deadlines
Strong communication skills
Experience of ACCESS Accounting would be an advantage but is not essential as training will be given to the right candidate

 

Debra Foster's Job Enquiry Form

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Business Manager

Andy File Associates ltd are advertising this permanent role on behalf of our client.

Business Manager

Role & Responsibility Statement

Marketing:

• Social Media – Linked In, Facebook, Twitter, Google+
• ESI Website
• Trade Fairs
• Mailshots

Business Development:

• Using ACT database & Barbour ABI
• Cold calling
• Following up quotes
• Networking

Sales Process:

Create Quotes:

• Using Quotewerks system
• Managing Contractor requests
• Working from technical drawings, specification documents & Bill of Quantities (BOQ)
• Recording on Quote Register – Excel
• Recording ‘Opportunities’ on ACT

Process Order:

• Using Quotewerks system
o Send customer Order Confirmation
o Send supplier Purchase Order
• Update Quote Register
• Update ‘Opportunities’ on Act

Manage Collections & Deliveries:

• Receive confirmation from supplier
• Complete collection documentation for haulage company
• Arrange suitable time with customer, confirming any special delivery details
• Complete delivery documentation for haulage company

Sales Reporting:

• Update Sales Register
• Attend monthly review meetings
• Attend Quarterly ‘Collective’ meetings

Cost Reporting:

• Collection & delivery cost monitoring
• Euro exchange monitoring

Accounts:

• Raise Invoices on delivery of order
• Raise Proforma invoices if prepayment required
• Chase for invoice payments
• Payroll & payments to HMRC
• Raise PO for Suppliers
• Pay Suppliers

Adhoc – website etc

• Process international payments for suppliers
• Management of cash flow

Job Description

• Self determination
• Ability to prioritise workload / Strong organisation skills / multitasking / Varied responsibilities
• Proactive & tenacious business development / relationship management
• Promoting brand, & expanding product range & services to new & existing clients
• Support to MD for various requirements, predominantly travel arrangements
• Ensuring compliance adhered to
• Create action plans to achieve targets, marketing strategies etc
• Database management, project management
• Streamline process & procedures of the business

 

Andy File Job Enquiry Form

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Sales Administrator

Andy File Associates Limited is working on behalf of their client as a recruitment agency with regards this permanent vacancy

This is an exciting opportunity for someone for the next phase of growth in an established company.

The candidate will work in the Sales and Development department to provide Sales Administration Support

Skills and Experience

• Admin and clerical duties
• Dealing with correspondence by email, phone etc
• Booking couriers and dealing with delivery schedules
• Raising invoices, pro-forma, quotations and chasing payments
• Project management – on-going longer term tasks
• Assisting Sales team with order processing

Requirements:

• Good organisation skills and punctuality
• Excellent written and spoken English
• Computer Literate Word, Excel (V Look-up, Sum etc…)
• Must be able to create and manipulate Excel sheets
• Experience in office management, administration
• Ability to work to deadlines, work well under pressure and multi task
• Individual must be proactive and self motivated & work with their own initiative
• Ability to work in a Team
• Confidentiality, loyalty and professionalism

The successful candidate will possess excellent personal IT skills, in particular Excel (V Lookups and sums) demonstrate well-developed analytical, interpersonal and communications skills with an ability to forge strong relationships with others

This is a permanent position with a full time contract.

The company provides a stable work environment with a sociable culture and very much a family feel and we pride in selecting self-motivated professionals.

Hours of work are Monday to Friday from 08.15 am to 4.30pm

Salary will be based on experience ranging from £18000

Rebecca Thomas Job Enquiry Form

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Bilingual Commercial Services Export Coordinator (Dutch/English)

Andy File Associates Limited are working as a Recruitment Agency on behalf of our client with regards this permanent position.

Our client is a global education company that improves the quality of education by developing, integrating and implementing innovative 21st century learning environments that motivate students to learn. They are currently looking to recruit a Commercial Services Coordinator.

The purpose of this role is to manage the sales order process for accounts in the International regions including liaison with i) Legal in terms of Contract validation ii) Finance to ensure that credit facilities are in position iii) Operations and Logistics regarding stock outs and product availability iv) Engineering/Compliance to ensure that certification is in position and v) External customs bodies to ensure that the correct paperwork is in position to facilitate shipment, pre shipment inspection and customs clearance.

The role also has commercial responsibility for the recovery of costs associated with a sales order and to ensure that in conjunction with the Business Analysts and Finance teams revenue targets and deadlines for the International region are achieved.

Key Responsibilities:

Ensure that sales orders submitted for the region are processed in line with partner requirements from receipt of the order to the point of delivery aligned with internal constraints and Channel expectations.
Ensure that sales forecasts for the region are managed in line with sales order input.
In conjunction with Product Management, Engineering and Compliance ensure that country specific product compliance is in position to facilitate shipment and subsequent revenue targets are met
Successful preparation and negotiation of documentation presented against all types of Letters of Credit
Managing the global business Localisation process
Maintain a review of Distribution Agreements for the region in conjunction with Global Commercial Services Manager
Manage coordination of the sales order process in conjunction with the partner and the Channel Sales teams

Experience:
Strong experience in a Customer Service/Sales Order Process role
Knowledge of CRM & ERP systems

Education & Qualifications:

Minimum 5 GCSE’s including Maths and English
Member of the Institute of Export (highly advantageous but not essential)
Proficient in negotiating Letters of Credit (highly advantageous but not essential)
High level of COGNOS andExcel skills
Fluency in Dutch as well as English is essential (written and verbal)

Full training will be provided and our client takes great pride in their provision of internal and external coaching, training and development programmes.

Working hours: Monday to Friday 9.00am – 5.00pm
Benefits include: 26 days holiday + 1 extra day for your Birthday and Bank Holidays, Pension Scheme, BUPA etc.

Anne Braithwaite Job Enquiry Form

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Production Administrator

Andy File Associates Limited are working as a Recruitment Agency on behalf of our client with regards this permanent position.

Summary of the role:

To administer and control production documentation (Works Orders, Manufacturing Data Capture) and support the development of efficient manufacturing processes.

Duties Include:

• Administration and tracking of works orders.
• Inputting of Sales Orders
• Work order inventory issues and closure in conjunction with the stores function.
• Capturing of WO timings and working with Production Engineering to develop standard operation times.
• Checking and archival of manufacturing data capture.
• Provision of WO information to allow Production Managers to set MPS (Master
• Production Schedule).
• Progress tracking.
• Administration of Production time sheet system.

Person:

• Organised and accurate, with a flexible approach.
• Experience of working with manufacturing systems/ MRP.
• Appreciation of quality systems.
• A good level of IT literacy.
• Motivated and results driven.
• Proactive and able to work under own initiative at times

 

Martin Gowland's Job Enquiry Form

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Internal Sales Executive

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

Our client is a well know name within their industry internationally. They have been trading for over 20 years they are now looking for a pro-active Internal Sales Executive to join the sales team.

The key duties of this role are as follows:

– Answer incoming telephone enquiries in polite, efficient and professional manner,
– Produce product/client estimates in order to provide customer quotations,
– Update and check prices and delivery on incoming purchase orders,
– General filing,
– Call back on quotations and arrange visit for the Sales Director if required,
– Check site daily for enquiries,
– Look for sales leads and quote/contact potential clients,
– Update product specifications / create samples,
– Create and maintain social media awareness via Facebook / Twitter / LinkedIn,
– Lead Generation,
– Some account management required.

Personal Attributes and Experience:

– B2B sales experience,
– Have the ability to work alone and as a team,
– A decent level of IT literacy (Microsoft Word, Excel, Outlook),
– Ability to read blue print and schematics,
– An additional European language is desirable.

 

Martin Gowland's Job Enquiry Form

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Sales Administrator

Andy File Associates Limited are working as a Recruitment Agency on behalf of our client with regards this permanent position.

Description

Your role will include assisting and advising customers both over the phone and email. You will need to ensure that all enquiries are dealt with in a reasonable amount of time. Your job will also include offering administrative support to the sales team. You will be responsible for processing orders and ensuring they are processed correctly.

 

Martin Gowland's Job Enquiry Form

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Sales Administrator

Andy File Associates are working as a Recruitment Agency on behalf of our client with regards this permanent position

Duties and responsibilities include:

Processing of sales orders
Client liaison
Data Entry
Administration of delivery notes and associated documentation
Resolving customer enquiries
Assisting in finance when required

Essential skills and ability:

Strong IT skills
Strong communication skills
Ability to multitask and resolve queries
Strong attention to detail

Martin Gowland's Job Enquiry Form

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