HSE Administrator

  • FT Perm
  • Sheffield
  • Salary: Dep. on exp. + benefits
  • Hours: Mon - Fri 8.30am to 5.00pm (**this role can be 20 hrs or 37.5 hrs DOE)

Andy File Associates Limited are working as a Recruitment Agency on behalf of our client with regards this permanent position.

Our client is looking to recruit a HSE Administrator to join their busy HSE team. The HSE Administrator will assist the HSE department in all administrative duties, problem solving and supporting management on all HSE related processes.

**This role is between 20 hours and 37.5 hours dependant on candidate.

Duties & Responsibilities:

  • Maintaining the Near Miss inbox using initiative to take actions where appropriate, flagging issues, co-ordinating tasks and responses, monitoring and ‘following up’ all actions to ensure completion.
  • Extracting information and data to create and produce statistics and documentation in line with HSE KPIs
  • Viewing near miss/accident reports and supporting colleagues as necessary with queries, reviewing responses, escalation and sending reminders in a timely manner.
  • Working collaboratively with document control to maintain HSE documentation and data to ensure they are reviewed and updated in line with procedures.
  • Assist in the provision of training, including course arrangement, venue selection and preparation.
  • Point of contact for the completion and professional response to HSE Questionnaires as required.
  • Attend, take and produce minutes and actions from the HSE committee and HSE team meetings.
  • Distribute and collate responses on HSE communications and bulletins.
  • Collate records from various sources/departments (DSE, workplace inspections, Audits, risk assessments) and store appropriately.
  • Raising purchase orders where necessary on HSE related items and services.
  • Updating and populating the fire boards when necessary.
  • The role holder’s duties may not be limited to the above duties as the above holder may be required to perform additional duties in line with business needs/competency.

Skills and experience:

  • Administration experience is essential
  • HSE administration is desiarable
  • Excellent communication skills at all levels – both verbal and written.
  • Liaising with internal and external colleagues and suppliers in a relaxed, confident and professional manner – even when under pressure.
  • Proficient user of Microsoft excel, word, outlook and general IT systems.
  • High attention to detail and being analytically minded
  • Working in an office environment where you may receive multiple requests for assistance from different people and not losing track of what is required, by whom and when.
  • Ability to work under pressure and meet tight deadlines.

Benefits include – 25 days hols + stats and pension payable of 5% contributory after 3 months

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