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Senior Project Manager

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

A fantastic opportunity has arisen for an experienced Senior Project Manager to join my global event management company! My client is looking for someone to manage profitable, prestigious client events, exceeding client expectations.

Main Duties:

  • To provide input on quotes and pitches as required.
  • To research and develop end client and key stakeholder relationships.
  • Project manage specified projects from concept to completion.
  • Deliver on the commercial framework set out with the Account Manager.
  • Create Cost & Production Trackers for all internal and external resourcing requirement, update and manage accordingly with the Project team.
  • Ensure total visibility of planned requirements are available to all Account, Studio, Production, Operations & Project Management teams.
  • Provide and realise creative solutions and designs.
  • Work with the Operations and Production departments to ensure quality and product requirements are fully met.
  • Conduct or coordinate site surveys, develop a project plan, instigate meetings and progress projects in a timely and efficient manner highlighting and problem solving any issues or snags as they arise.
  • Summarise all logistical requirements and share actions with the wider team, including picklists, transportation, installation, derig, storage and recycling.
  • Responsibility for all onsite project delivery including freelancers or agency staff employed on our behalf as well as liaison with external resources regarding utilities.
  • Responsible for the generation of all project related Health and Safety / compliance documentation.
  • Conduct and compile comprehensive post project reconciliation and evaluation reports and conduct debrief/ reviews in a timely and efficient manner, including with external stakeholders where required.
  • To take an active role in the Health, Safety and Welfare of our staff and anyone coming into contact with us.
  • To be diligent in respect of the Company’s property, assets including intellectual property, and confidential issues.
  • To undertake any other reasonable duties commensurate with the post.

Experience

  • Experience in a service delivery role, ideally in Events and Exhibitions
  • Proven track record in delivering to a high standard and respecting a client’s brand
  • Experience of working in a similar, fast paced, environment with critical deadlines

 Competencies

  • Demonstrates urgency and resilience to deliver to tight deadlines
  • Highly organised and able to prioritise multiple tasks.
  • An excellent eye for detail and exceptional project management skills.
  • Creative solution-based thinking, able to find practical solutions to last minute delivery challenges
  • An excellent communicator with the flair to engage at all levels combining a strong commercial acumen.
  • Able to organise personal and team workloads to accommodate changes in deadlines
  • Able to efficiently use Microsoft Office software (Word, Excel, Outlook, Access and PowerPoint) as well as Adobe.
  • Able to use, to an intermediate or better standard, AutoCAD, Sketchup and graphics packages.
  • Experience of using CRM systems.
  • Able to efficiently use Microsoft Office software (Word, Excel, Outlook, and PowerPoint), particularly Excel.

Flexibility is key for this role as you will be required to work evenings, weekends and public holidays as necessary to meet deadlines, event schedules and the demands of the business, including some overseas travel as required.

Tim Garrod Job Enquiry Form

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  • Accepted file types: word, pdf, docx, Max. file size: 6 MB.
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Exhibition Project Manager

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

An exciting opportunity to further develop your career within the exhibitions industry has arisen for a Project Manager to join their team, planning, and executing multiple international exhibition projects simultaneously. Managing the supply chain and bringing work forces together to produce the highest quality full turn-key service for all clients. Controlling multi-million pound annual budgets.

To be successful in this role the ideal candidate will have,

• Proven experience in a Project Management role
• Experience within the Exhibitions/Events industry
• Excellent organisation skills with the ability to prioritise own workload with set deadlines
• Accuracy and strong attention to detail
• Ability to translate the brief into a great exhibition
• Be energetic & passionate about work
• Competent in Microsoft Word, Excel and PowerPoint
• Budget experience
• Ability to work independently or as part of a team

Salary
This is a full-time role, offering a competitive salary, depending on experience, plus benefits.

Hours of work: Monday to Friday, 9.00am – 5.30pm. However, candidates will be required to work evenings, weekends and public holidays as necessary to meet deadlines, event schedules and the demands of the business, including overseas travel as required.

Tim Garrod Job Enquiry Form

  • This field is prefilled with our unique job reference
  • Accepted file types: word, pdf, docx, Max. file size: 6 MB.
  • This field is for validation purposes and should be left unchanged.

Exhibition Project Manager

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

Our well established client is looking for an Exhibition Project Manager to join their team, managing client projects from inception to conclusion, exceeding client expectations.

The role

– Managing on site installations

– Controlling a budget from start to finish

– Liaising with clients and third party suppliers to ensure all projects are delivered on time and to budget.

– Meeting with clients to maintain and develop strong relationships

– Assisting with preparation and delivery of pitches into new and existing clients.

– Manage production of all clients

Skills and Experience

– You will have experience within a similar role

– Highly organised and strong attention to detail

– Outstanding communicator with excellent interpersonal skills

– Decision maker whilst working under pressure

– Motivated and thrive on responsibility

Tim Garrod Job Enquiry Form

  • This field is prefilled with our unique job reference
  • Accepted file types: word, pdf, docx, Max. file size: 6 MB.
  • This field is for validation purposes and should be left unchanged.

Junior Exhibition Project Manager

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

A fantastic opportunity has arisen for a Junior Exhibition Project Manager to join a global event management company! My client is looking for someone to manage profitable, prestigious client events globally, exceeding client expectations.

Project Management

Ensure all business critical deadlines are met for each programme

Ensure effective usage of in-house project management systems and processes

Manage all venues and associated logistical arrangements

Manage all F&B requirements

Manage and co-ordinate client requirements with all 3rd party suppliers/internal service providers (DMC, exhibit build companies, med ed, print & design, production, AV and travel), where requiredSupport production and design of all on-site meeting materials

Produce, manage and circulate key communications e.g. weekly status reports to all key meeting stakeholders

Travel on-site to support with site inspections and planning meetings with all suppliers, when required

Travel on-site to manage all meeting requirements and on-site staff during smaller projects

Travel on-site as part of an on-site team and solo when required on smaller projects

Support delivery of all events in accordance with regulatory and client-defined compliance guidelines

Deliver first class customer service in line with clients’ objectives

Support the completion of project risk assessments

Client Liaison and Development

Support Account Managers and Project Managers by attending meetings with clients where applicable to establish, maintain and develop relationships

Attend and execute client planning meetings – face to face, WebEx and/or telecons, where required

Ensure client is up to date with all aspects of meeting planning arrangements throughout the course of the programme

Attend client debrief post event

Apply excellent written and verbal communication skills

Financial Management

Responsible for the preparation and maintenance of budgets, throughout the lifecycle of each event

Approve all client invoices prior to despatch, in line with the various sign-off levels mandate

Ensure financial tracking of each event and conduct regular ‘health checks’ to ensure positive cash flow

Maximise profitability of projects operated – including supplier negotiation and up-selling of additional services to clients

Execute effective scope management – to identify and charge clients for out of scope activities

Identify, quantify and report cost avoidance/saving measures

Ensure compliance with company and client invoicing processes

Submit accurate final reconciliation of events within agreed timelines

Maximise revenue generation from allocated/targeted accounts

Manage and achieve project profitability

Cost efficient time management

Submission of expenses within monthly set time frames

General

Attendance and contribution at team meetings

Effective interaction with other departments – e.g. IT, Operational Excellence, Finance, HR and Travel

Accurate written and verbal communications

Display an understanding of compliance, including ABPI and pharma guidelines

Comply with all company and Client policies and procedures, including those relating to Health & Safety

Comply with all client and company privacy and security protocols

Achieve all client and/or company driven Service Level Agreements (SLAs) for all events

Maintain good long-term relationships with hotels, venues and suppliers, to ensure the best value for money for client

Develop and apply a good knowledge of the company’s range of services

Understand and apply the company’s Vision and Values at all times

Tim Garrod Job Enquiry Form

  • This field is prefilled with our unique job reference
  • Accepted file types: word, pdf, docx, Max. file size: 6 MB.
  • This field is for validation purposes and should be left unchanged.

Exhibition Project Manager

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

Our client is well established within the Exhibitions & Events industry, they design and build award-winning custom-built exhibition stands throughout the UK & Worldwide.

Job role

  • Report to Director of Works
  • Follows systems in place for processing: – Production Meetings, Job Details Forms, Job Management Forms, Graphics, Furniture and Job Handover Sheets etc
  • Client Account Management – liaises with customers ensuring that information is received/queries answered and quotes are given promptly – in conjunction with Project and Sales staff
  • Prospect management and development where applicable in conjunction with Sales Team
  • Keeps an accurate record of all costs given for extra items ensuring they are invoiced through notification to Reception
  • Briefs jobs into workshop via Job Manager including timescales, budget for building, colours etc
  • Show bookings and management – submit plans, electrics, carpet, furniture, water and waste, transport, accommodation, graphics, equipment hire, job management sheets etc with the support of the Customer Services Team
  • Manages Jobs Onsite
  • Completes liaison with the Client to achieve a positive stand handover/client sign off/prompt payment
  • Place orders with Suppliers and uses PO System
  • Checks all own order invoices to ensure correct charges are being made by Suppliers
  • Identifies opportunities/new system requirements
  • Monitors costs and implements cost reduction policies
  • Provide excellent customer service to both external and internal customers through every aspect of the role

Tim Garrod Job Enquiry Form

  • This field is prefilled with our unique job reference
  • Accepted file types: word, pdf, docx, Max. file size: 6 MB.
  • This field is for validation purposes and should be left unchanged.

Exhibition Project Manager

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

An opportunity has arisen for a keen experienced individual to join as an Exhibition Project Manager to a Design and Build agency.

As the key connection between the client and the company, you will take briefs from the client and ensure their expectations are met through providing their vision to their designers.
Work with other account managers and assist on projects
Pitch to clients
Budgetary control is required
Understand CAD drawings and plans
Go out on site ensuring smooth installation of exhibitions – including overseas

Past experience as an account manager in a relevant industry is a must.
Must have own car.

Tim Garrod Job Enquiry Form

  • This field is prefilled with our unique job reference
  • Accepted file types: word, pdf, docx, Max. file size: 6 MB.
  • This field is for validation purposes and should be left unchanged.

Exhibition Project Manager

Our client is looking for an Exhibition Project Manager to join their team, they continuously and passionately create and execute ideas that make their clients exhibition unforgettable.

The role
– To work on high profile projects Worldwide
– To meet clients requirements to a high standard
– You will be working with lots of suppliers so good organisational skills will be essential
– Take responsibility for the design of any project you are involved in, from initial concept to client delivery
– Take ownership of budgetary financial management
– Travelling abroad will be a large part of the role
– To be able to work well under pressure & work to tight deadlines

Skills and Experience
– Proven experience in a Project Management role
– Experience within the Exhibitions/Events industry
– Excellent organisation skills with the ability to prioritise own workload with set deadlines
– Accuracy and strong attention to detail
– Ability to translate the brief into a great exhibition
– Be energetic & passionate about work
– Competent in Microsoft Word, Excel and PowerPoint
– Budget experience
– Ability to work independently or as part of a team
– Overseas travel experience

Tim Garrod Job Enquiry Form

  • This field is prefilled with our unique job reference
  • Accepted file types: word, pdf, docx, Max. file size: 6 MB.
  • This field is for validation purposes and should be left unchanged.

Project Manager (Exhibitions/Events)

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

A new and exciting opportunity has arisen for a Project Manager to join an award winning company specialising in the design and build of creative and effective exhibition stands.
The role

– To work on high profile projects Worldwide
– To meet clients requirements to a high standard
– You will be working with lots of suppliers so good organisational skills will be essential
– Take responsibility for the design of any project you are involved in, from initial concept to client delivery
– Take ownership of budgetary financial management
– To be able to work well under pressure & work to tight deadlines

Skills and Experience

– Excellent organisation skills with the ability to prioritise own workload with set deadlines
– Accuracy and strong attention to detail
– Ability to translate the brief into a great exhibition
– Be energetic & passionate about work
– Competent in Microsoft Word, Excel and PowerPoint
– Budget experience
– Ability to work independently or as part of a team
– Previous experience as a project manager in a related industry or an Events and Marketing Graduate

Tim Garrod Job Enquiry Form

  • This field is prefilled with our unique job reference
  • Accepted file types: word, pdf, docx, Max. file size: 6 MB.
  • This field is for validation purposes and should be left unchanged.

Exhibition Project Manager

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

Our client a Creative Agency are looking to recruit an Exhibition Project Manager to join their team, they continuously and passionately create and execute ideas that make their clients exhibition unforgettable.

The role
– To work on high profile projects Worldwide
– To meet clients requirements to a high standard
– You will be working with lots of suppliers so good organisational skills will be essential
– Take responsibility for the design of any project you are involved in, from initial concept to client delivery
– Take ownership of budgetary financial management
– Travelling abroad will be a large part of the role
– To be able to work well under pressure & work to tight deadlines

Skills and Experience
– Proven experience in a Project Management role
– Experience within the Exhibitions/Events industry
– Excellent organisation skills with the ability to prioritise own workload with set deadlines
– Accuracy and strong attention to detail
– Ability to translate the brief into a great exhibition
– Be energetic & passionate about work
– Competent in Microsoft Word, Excel and PowerPoint
– Budget experience
– Ability to work independently or as part of a team
– Overseas travel experience

Tim Garrod Job Enquiry Form

  • This field is prefilled with our unique job reference
  • Accepted file types: word, pdf, docx, Max. file size: 6 MB.
  • This field is for validation purposes and should be left unchanged.

Exhibition Project Manager

Andy File Associates Limited is working on behalf of its client as a Recruitment Agency with regards this permanent vacancy.

Our client is an award winning creative agency specialising in exhibitions and brand experiences, established for over 20 years. They are currently seeking an experienced Exhibition Project Manager from a creative background to join the team to manage and deliver projects to a high standard and within required timescales and budgets.

Job Role

  • To manage client projects to agreed specifications on time and on budget
  • To maintain regular client contact and ensure the client is kept fully abreast of project progress at all times
  • To ensure that all administrative processes and procedures are adhered to and completed in a timely manner
  • Constantly review preferred suppliers in order to ensure that our partners are matched in terms of capability, value, creativity and quality
  • Conduct project meetings to ensure all stakeholders are fully aware of roles, responsibilities and deadlines within each project
  • Deliver and manage client projects onsite and undertake any other travel where necessary
  • Be proactive and solutions-driven on all deliverables, seeking the most cost-effective solutions and suitable contractors
  • Read and understand technical drawings
  • Manage the pre-production (planning) stage as well as the onsite production
  • Whenever necessary, source and negotiate with subcontractors, production suppliers, internal and external supply chain, to ensure each project is successfully resourced, budgeted and managed, and delivered according to Company processes

Skills and Experience

  • Exhibition Project Management experience
  • Exceptional planning, problem solving and interpersonal skills
  • Ability to influence and gain agreement at management and senior level
  • Good analytical skills combined with ability to recognise and implement plans
  • Excellent planning and organisational skills
  • The ideal candidate will be able to hit the ground running, working efficiently within a group or as an individual
  • Demonstrate in depth knowledge and understanding of the global exhibition industry
  • Strong administrative, organisational and time management skills
  • The ability to manage a changing workload, prioritise accordingly and remain calm under pressure
  • Prepared to travel when necessary
  • Excellent communication skills both written and verbal
  • Fully proficient in the Microsoft Suite
  • Good commercial awareness
  • Excellent budget management and negotiation skills

Tim Garrod Job Enquiry Form

  • This field is prefilled with our unique job reference
  • Accepted file types: word, pdf, docx, Max. file size: 6 MB.
  • This field is for validation purposes and should be left unchanged.