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Project Director

Andy File Associates Limited are working as a Recruitment Agency with regards this permanent position.

Our client is looking for an experienced Project Director to join an expanding accounts team in their West Midlands office.

You will be working with some of our key clients across a variety of events.  You will have strong operational event experience and be comfortable dealing with large scale and large budget events.  Ideally you will be used to working in an agency environmental juggling a variety of projects and clients at any one time.

Key Responsibilities:

Project Management – working either together with the Account team or independently to deliver client projects taking ownership of client communication, delivering all production elements required and budget as necessary.  Will oversee and manage own projects as and when required Including large scale and high budget events.  Taking on or overseeing others in briefing internal departments, supplier liaison, content delivery, technical, logistics and delegate management and ensuring all paperwork completed to ISO9001 standards.  Involvement in inspiring creativity and emotional engagement as required, organising and facilitating creative meetings.

Financial Management – Working alongside and in agreement with the client account team, full control of all project budgets or elements of projects working to agreed margin targets. Timely reporting and reconciliation. Managing payment terms and invoicing to ensure all jobs are cash positive.

ISO 9001 – assisting Operations Director with training new starters as necessary and ensuring all account teams are adhering to the relevant processes and procedures.

New Business – assisting account team with proposals and pitches as necessary.

CRM – responsible for keeping CRM up to date with supplier contacts, supplier grading and updating notes etc.

Health & Safety – Ensure that all projects have adequate Health & Safety cover.  All Risk Assessments and Method Statements to be completed.

Supplier Management & Audits – Taking ownership of supplier relationships and ensure the best service and price is provided.

Company Culture – Demonstrate the values and live and breathe the brand behaviours. Encouraging others to get involved and feel part of the team to help maintain and uphold the company culture. Take an active part in team meetings and activities. Having a voice and sharing ideas.

Skills

  • Organisational skills and attention to detail
  • Good stress management
  • Autonomous – taking ownership and responsibility
  • Flexible – ability to adapt in the moment
  • Creative and dynamic – think outside the box, challenge the norm
  • Ability to work in a team
  • Ability to see projects through
  • Computer literate

Requirements:

  • Extensive event production experience preferable, ideally in an agency environment
  • Large budget event experience – including international preferable
  • Line management experience essential
  • Experience of video production essential

Tim Garrod Job Enquiry Form

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Senior Account Executive (Events)

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

An exciting opportunity has arisen for a Senior Account Executive to join a successful global events agency.

The role

New Business – working with Senior Account Manager and Client Services Director to put together high profile/budget pitches ensuring they meet the client requirements and are in line with brand.

Client Liaison – build and develop relationships with new and existing clients.

Project Management – full responsibility on delivery of small and medium sized projects

Content Development – inspiring creativity and emotional engagement. Organising and facilitating creative meetings, enabling and overseeing creative content solutions for videos & events and supporting material for projects.

Financial Management – assist with the preparation of quotes, working to agreed margin targets.

Skills and Experience

– Outstanding interpersonal skills – excellent presenter and confident at communicating at a senior level.
– Good at building relationships
– Organisational skills and attention to detail
– Good stress management
– Autonomous – taking ownership and responsibility
– Flexible – lots of UK travel with some occasional international travel as well.
– Creative and dynamic – think outside the box, challenge the norm
– Ability to work in a team
– Ability to see projects through
– Experience of content development and how to bring alive messaging in a conference environment
– Experience of working with internal communications teams – preferable but not essential
– Experience of video production – preferable but not essential

Tim Garrod Job Enquiry Form

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  • Accepted file types: word, pdf, docx, Max. file size: 6 MB.
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Senior Event Manager

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

A new and exciting opportunity has arisen for a Senior Event Manager to join a highly innovative team, a full service agency offering audience engagement, creative and production strategies.

The role
• Leading event project teams to execute outstanding and profitable events, surpassing client event objectives and delivering on time and on budget
• Strategic and commercial acumen with ability to manage complex programmes with large budgets and an ability to use business intelligence to drive innovation
• Building strong relationships and managing client expectations
• Mentoring, development, monitoring of deliverables and performance of your team
• Oversee each event to ensure delivery is both efficient and effective providing corrective solutions where necessary
• Facilitate internal project meetings with all key stakeholders of the meeting throughout the lifecycle of the event
• Ensure all aspects of event planning and execution adhere to the appropriate client policies and compliance regulations
• Take responsibility for ensuring that each event is delivered to the brief, budget and that deadlines are met
• Be the central point of contact for all third party suppliers including medical education/communication, exhibition stand design and build, graphic design and production, event management (logistics) and travel agency
• Attend event site inspections with third party suppliers (where necessary)
• Travel on-site to oversee all event requirements for larger and high-profile events, providing support
• Attend industry meetings to strengthen relationships
• Managing both logistics, content, creative and production
• Work under pressure and prioritise workloads whilst maintaining attention to detail and meeting agreed deadlines

Tim Garrod Job Enquiry Form

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  • Accepted file types: word, pdf, docx, Max. file size: 6 MB.
  • This field is for validation purposes and should be left unchanged.

Content Producer (Events)

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

A new and exciting opportunity has arisen for a Content Producer to join a highly innovative team, a full service agency offering audience engagement, creative and production strategies.

The role

– Lead the account team in the preparation of RFPs and proposals

– Liaise with client and internal teams to develop a detailed brief to develop Creative Service response to competitive and non-competitive briefs

– Define the strategic direction of a project

– Leading the Creative Services input across departments including Production, Communications and Creative

– Client pitch/presentations and follow-up for new and existing accounts

– Develop and grow client relations with senior stakeholders with the aim of delivering a wider range of services to our customers

– Creation of event agenda and session design

– Working with senior/ board level stakeholders to develop accurate briefs and communicate appropriately the requirements to respective teams

– Manage content creation with internal and external resources

– Manage client’s timelines with clear and regular communication, working alongside project deliverables

– Manage all pre-event client communication

– Develop studio work flow 2D and 3D with Creative Service Manager for each project

– To understand and advise the technical needs by project

– Ensure delivery of all events in accordance with regulatory and client-defined compliance guidelines

– Site inspections and undertake planning meetings with all suppliers

– Main client contact for live event programme with overall responsibility for producing on-site event

– Maximise profitability of projects operated – including supplier negotiation and up-selling of additional services to clients

Tim Garrod Job Enquiry Form

  • This field is prefilled with our unique job reference
  • Accepted file types: word, pdf, docx, Max. file size: 6 MB.
  • This field is for validation purposes and should be left unchanged.

Senior Account Manager (Events)

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

An exciting opportunity has arisen for a Senior Account Manager to join a successful global events agency.

The role

New Business – working with Client Services Director to put together high profile/budget pitches ensuring they meet the client requirements and are in line with brand.

Client Management – heading up day to day client relationships, understanding client strategy. Leading and facilitating project related meetings.

Project Management – full responsibility for managing the delivery of a portfolio of client projects including large scale and high budget.

Content Development – inspiring creativity and emotional engagement. Organising and facilitating creative meetings, enabling and overseeing creative content solutions for videos & events and supporting material for projects.

Financial Management – full control of all live project budgets and preparation of quotes, working to agreed margin targets with the Client Services Director.

Skills and Experience
– Outstanding interpersonal skills – excellent presenter and confident at communicating at a senior level.
– Good at building relationships
– Organisational skills and attention to detail
– Good stress management
– Autonomous – taking ownership and responsibility
– Leadership – leads by example, establishes trust and respect
– Flexible – ability to adapt in the moment
– Creative and dynamic – think outside the box, challenge the norm
– Ability to work in a team
– Ability to see projects through
– Senior Account Manager or equivalent level event production experience ideally in an agency environment
– Large budget event experience – including international
– Line management experience
– Experience of content development and how to bring alive messaging in a conference environment
– Experience of working with internal communications teams – preferable but not essential
– Experience of video production – preferable but not essential

Tim Garrod Job Enquiry Form

  • This field is prefilled with our unique job reference
  • Accepted file types: word, pdf, docx, Max. file size: 6 MB.
  • This field is for validation purposes and should be left unchanged.

Sales Director (Exhibitions)

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

An opportunity has arisen to join a multinational creative agency with a number of offices across the world as Sales Director.  You will be responsible for developing excellent relationships, supporting existing business retention and leading teams to develop and deliver innovation solutions to maximise profitability.

Responsibilities

– Target assigned prospect and existing client accounts to uncover new business opportunities and secure new business to meet sales forecast.
– Pitch proposals for all new business opportunities
– Build a sales pipeline of new business
– Provide leadership and expertise in exhibition live event brand experiences
– Work closely across all departments in a collaborative, consultative manner, to drive the development of accounts
– Ensure accurate and timely reporting around revenue & margin across portfolio of clients / opportunities in salesforce

– Understand competitor offerings, attend exhibitions and industry events.

Skills and Experience

– Sales driven with a proven track recordgets
– Experience leading and developing a team
– You’ll be a self-motivated, strategically thinking doer, with a drive for success and an unshakeable ‘can-do’ attitude
– Building long term relationships
– Demonstrate firm understanding of financial processes and budget management
– Proposal writing

Tim Garrod Job Enquiry Form

  • This field is prefilled with our unique job reference
  • Accepted file types: word, pdf, docx, Max. file size: 6 MB.
  • This field is for validation purposes and should be left unchanged.

Project Manager

Andy File Associates Limited are working as a Recruitment Agency on behalf of our client with regards this permanent position

Our client based in Sheffield is now moving into even more exciting phases of development with multiple discipline engineering construction projects. They are looking to recruit a project manager to work within the projects team and be involved at all stages co-ordinating multiple large-scale projects from tender to sign off. This will include liaising with customers, project partners, grant bodies, suppliers and sub-contractors managing projects to tight deadlines and budgets. The length and value of projects will vary but will typically be 12 months + and in excess of £1m.

This role will involve travel within the UK and overseas as required so you will need a valid passport and to have no restrictions on your travel.
Any necessary training will be provided to the successful candidate.

The successful candidate will be performing the following duties:

• Be involved in tenders and bid proposals
• Managing projects to tight timelines and budgets
• Coordinating sub-contractors and suppliers
• Overseeing installation, commissioning and testing of their products
• Interacting with customers and grant bodies
• Technical and project reporting to funding bodies and consortiums
• Ensuring site safety is being adhered to at all times

The successful candidate will be driven, pragmatic and able to work without supervision but be able to seek support and advice when necessary.

Experience and background

• Degree qualified Engineer (preferably Mechanical, Electrical) with strong core project skills
• Key organisational skills
• Ability to solve problems
• Time management
• Ability to use Microsoft Project or similar
• Good report writing skills
• Have experience in a customer facing role
• Ability to work to tight deadlines
• Must hold a full clean UK driving license
• No travel restrictions is essential

It would be highly advantageous if you have the following:

Prince2 Practitioner
Speak German

Competitive salary and benefits to include:

Pension payable of 5% contributory after 3 months.
25 days holiday plus stats.

Andy File Job Enquiry Form

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  • Accepted file types: word, pdf, docx, Max. file size: 6 MB.
  • This field is for validation purposes and should be left unchanged.

Senior Events Manager

Andy File Associates Limited are working as a Recruitment Agency with regards this permanent position.

Job Purpose:

The Senior Event Manager has project management responsibility for a range of full service projects across a variety of clients from initial proposal through to delivery.

As the key client contact, leadership and excellent communication skills are essential to ensure the client and stakeholders are confident, informed and engaged whilst building strong relationships and setting expectations.

The Senior Event Manager is the operational leader for the project and team. During project planning you will mentor and oversee the project team which will include a variety of specialists in logistics, venue finding, sales support, travel, creative, production, content and finance.

Reporting To: Account Director

Direct Reports: On a project by project basis only

Key Responsibilities:

  • Full service project management, from initial brief through to management of project plan and schedule
  • Set, communicate and maintain specified roles and responsibilities
  • Timelines and priorities on every project
  • Liaise with Content Producer to support, drive and advise clients on the best event strategy and means to achieve their business objectives from a programme, message delivery, and content and communications perspective
  • Oversee event project tasks including kick off meetings, project plans, budgets, timelines, taking and circulation of contact reports for internal and external meetings
  • Effectively manage all stakeholders on relevant projects ensuring continual communication of timescales and project updates
  • Manage team, budget, KPI’s, and ensure team are working to the correct scope/budget
  • Ensure compliance with all company and client policies and procedures, including those relating to Health & Safety
  • On-site co-ordination of events and management of suppliers, preferred partners and personnel and freelancers at events
  • Ensure compliance with all client and company privacy and security protocols
  • Understand the Company Vision and Values, and apply their principles at all times

Client Liaison and Business Development:

  • Support the Account Manager through growth of key accounts by building, maintaining and developing strong client relationships
  • Create new business opportunities that include logistics, content, creative and production
  • Be involved with managing and attending pitches, helping to translate briefs into innovative, appealing and commercially viable creative solutions
  • Working with the departments and teams to ensure we promote new services and solutions for all events

Key Attributes:

  • Exceptional leadership of a team including mentoring, development, monitoring of deliverable’ s and performance of staff
  • Proven track record in managing client expectations
  • Experience of leading event project teams to execute outstanding and profitable events, surpassing client event objectives and delivering on time and on budget
  • Strategic and commercial acumen with ability to manage complex programmes with large budgets and an ability to use business intelligence to drive innovation
  • Proactive, enthusiastic and charismatic approach to meeting client event objectives and a flexible, can-do attitude to work in general
  • Exceptional presentation, interpersonal and communication skills when working with clients and colleagues of all levels
  • Able to present ideas and results clearly and effectively and to influence client decision making
  • Ability to work under pressure and prioritise workloads whilst maintaining attention to detail and meeting agreed deadlines
  • A team player and also an excellent leader, able to be approachable yet tenacious especially around best practice process and behaviour
  • Be commercially adept, good at developing client trust and developing relationships
  • Skilled and experienced at managing key client, internal and supplier relationships

Experience:

  • Previous experience in full service event delivery in a management role
  • Must have experience in proposals and pitching to clients
  • Must have experience in presenting to clients at a senior management level throughout the project planning phase
  • Adept at managing both logistics, content, creative and production personnel and the understanding of these different roles

 

Tim Garrod Job Enquiry Form

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  • Accepted file types: word, pdf, docx, Max. file size: 6 MB.
  • This field is for validation purposes and should be left unchanged.

Exhibition Project Manager (Exhibitions/Events)

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

A new and exciting opportunity has arisen for an experienced Exhibition Project Manager to join an integrated creative communications agency.

The role
– To ensure that the clients’ requirements are met, the project is completed on time and within budget and that all suppliers and/or contractors are completing tasks with the given timeline.
– Management and co-ordination of all assigned project elements.
– To make and maintain regular contact with all clients and suppliers acting as a single point of contact.
– Assist in the development of proposals for solutions and presenting quotations/pitches to client.
– Negotiate cost with all suppliers and costing of proposed solutions.
– Co-ordination of internal resources and management of external contractors.
– Producing timelines and clearly communicating them with the relevant project members and client.
– Complete management of project costs using budgeting system.
– Completion of all Health and Safety, Risk Assessment and Method Statements and e
– Ensure they are accompanied with all working drawings to be sent to the show organisers.
– Responsible for organising project meetings and distributing project meeting notes to all relevant parties.
– Responsible for all site installations where necessary with administrative assistance and support provided by other team members where projects overlap.
– Ensuring all projects are delivered to a high level of quality in both service delivery and finish.
– Contact strategically targeted, potential clients via phone, email and face-to-face communications.
– Contribute to the development of subsequent proposed responses.
– Attend and contribute to client presentations when required.

Skills and Experience
– Previous experience in a similar role
– Must have a high level of organisational skills.
– Confident, polite and friendly telephone manner.
– Must be able to competently co-ordinate both people and time.
– Proficiency in logistics and organisation.
– Be able to work under pressure and meet deadlines.
– Communicate effectively both verbally and in writing.
– Willing to work outside normal office hours when required.
– Must be fully computer literate.
– Prince2 Qualification preferred but not a necessity.
– Organised with a true desire and eye for detail.
– Quick to learn and implement new skills.
– Focused on consistently providing high service levels.

Tim Garrod Job Enquiry Form

  • This field is prefilled with our unique job reference
  • Accepted file types: word, pdf, docx, Max. file size: 6 MB.
  • This field is for validation purposes and should be left unchanged.

Sales Support Executive (Exhibitions/Events)

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

A new and exciting opportunity has arisen for a Sales Support Executive to join our global event management company! You will be responsible for assisting the Sales Teams (Directors, Business Directors) with the development and production of proposals/presentations/tenders for both existing clients and prospective new business.

The role
– Research to prepare proposals, co-ordinating costings, inputting responses on e-procurement software, formatting documents, proof reading and liaising with key internal stakeholders, suppliers and occasionally clients.
– Be actively involved in ensuring a consistently high standard of proposal is maintained throughout the business presenting the company in a professional manner.
– Attend supplier meetings, trade shows and internal training where relevant to ensure product knowledge is maintained
– Have good working knowledge of PowerPoint, Word and Gold-Vision Database
– Hold and attend briefing meetings, where appropriate participate in creative meetings to brainstorm solutions and concepts.
– Hold brainstorming sessions involving a variety of team members.
– Brief and involve Creative and Production on aspects key to our full service offer.
– Keep abreast of new technology, suppliers and other services to add creativity and value to our proposals and increase divisional margins and actively pursuing cross selling opportunities
– Supporting the Sales Support team function in driving the business forward
– Attendance at team meetings.
– To support colleagues and share information.
– Ad hoc projects as required.

Tim Garrod Job Enquiry Form

  • This field is prefilled with our unique job reference
  • Accepted file types: word, pdf, docx, Max. file size: 6 MB.
  • This field is for validation purposes and should be left unchanged.

Senior Account Manager (Events)

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

An exciting opportunity has arisen for a Senior Account Manager to join a successful global events agency.

The role

New Business – working with Client Services Director to put together high profile/budget pitches ensuring they meet the client requirements and are in line with brand.

Client Management – heading up day to day client relationships, understanding client strategy. Leading and facilitating project related meetings.

Project Management – full responsibility for managing the delivery of a portfolio of client projects including large scale and high budget.

Content Development – inspiring creativity and emotional engagement. Organising and facilitating creative meetings, enabling and overseeing creative content solutions for videos & events and supporting material for projects.

Financial Management – full control of all live project budgets and preparation of quotes, working to agreed margin targets with the Client Services Director.

Skills and Experience

– Outstanding interpersonal skills – excellent presenter and confident at communicating at a senior level.
– Good at building relationships
– Organisational skills and attention to detail
– Good stress management
– Autonomous – taking ownership and responsibility
– Leadership – leads by example, establishes trust and respect
– Flexible – ability to adapt in the moment
– Creative and dynamic – think outside the box, challenge the norm
– Ability to work in a team
– Ability to see projects through
– Senior Account Manager or equivalent level event production experience ideally in an agency environment
– Large budget event experience – including international
– Line management experience
– Experience of content development and how to bring alive messaging in a conference environment
– Experience of working with internal communications teams – preferable but not essential
– Experience of video production – preferable but not essential

Tim Garrod Job Enquiry Form

  • This field is prefilled with our unique job reference
  • Accepted file types: word, pdf, docx, Max. file size: 6 MB.
  • This field is for validation purposes and should be left unchanged.