Account Manager (Events/Exhibitions)

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

A fantastic opportunity has arisen for an experienced Account Manager to join my global event management company! My client is looking for someone to maintain and develop client relationships, support new business and manage client expectations throughout.

Main Duties

Develop and implement strategies to build strong relationships with current clients
Participate in daily / weekly Commercial meetings to cover pipeline, won and lost jobs.
Work on creative vision and innovation for client pitches and tenders
Develop and present professional and effective pitches to secure key jobs
Support the company’s wider new business effort to acquire new clients assisting in presentations and pitches and identifying new business opportunities.
Grow business with existing clients through effective Account Management
Lead client relationships to build and sustain long-term business for the company.
Create, maintain and develop Account plans for clients.
Maintain a thorough understanding of the clients’ business, brand and market they operate in
Undertake phone and written campaigns to existing and previous customers, to identify opportunities.
Make clients aware of any new or enhanced products & services.
Ensure client enquiries are handled within set time limits and to a high standard
Take detailed accurate briefs from the client, using production knowledge to guide and produce solutions.
Initiate kick-off meetings for green lighted projects, and participate in Project Meetings and De-Briefs.
Oversee client jobs to ensure client expectations are always met or exceeded
Maintain margin by establishing and implementing effective quoting and budgeting processes
Work closely with Project Management team to ensure all quotes are accurate and deliverable in terms of budget and timescales
Ensure all jobs are costed and resourced effectively with resource time charged appropriatelyManage the day to day finances of managed jobs and projects ensuring accurate reconciliation.
To take an active role in the Health, Safety and Welfare of our staff and anyone coming into contact with us.
To be diligent in respect of the Company’s property, assets including intellectual property, and confidential issues.
To undertake any other reasonable duties commensurate with the post

Tim Garrod Job Enquiry Form

Venue Sourcing Executive

Andy File Associates Limited are working as a Recruitment Agency with regards this permanent position.

Job Purpose:

Our client is looking for a Venue Sourcing Executive to join their growing Venue Finding team. You will be sourcing venues for a variety of clients and will thrive in a fast paced, busy environment. Preferably you should have a good knowledge of UK and International venues, strong organisational skills, be capable of working on your own initiative and be an excellent communicator.

Key Responsibilities:

Brief Management – Understand the client requirements and research suitable venues and destinations to fulfil the brief
Ability to listen intently to be able to propose suitable venues and destinations to match the brief
Clear verbal and written communication to venues ensuring all aspects of brief is understood to meet the client requirements
Negotiating Skills – Good negotiating skills ensuring the client is only quoted the best commission rates available
Be aware of current market pricing with venues
Proposal – Using the client’s Venue Sourcing platform load all relevant information to create proposals
Venue liaison – Clear and effective lines of communication to be established with venues. Sourcing, rate and contract negotiation throughout
Venue service delivered to the clients standards and expectations
Confidently organise and attend venue show round and accurately complete Top Banana site inspection report
Negotiate best available commission rates, accurately confirm client requirements with the venue and negotiate contract terms & conditions
If requested by the client/account team, liaise with the venue on all final details including all catering and logistical requirements
Client Liaison – Attending client meetings where required. Clear effective verbal and written communication maintained at all times. Honest and professional communication throughout the whole project and point of support to the client at all times
Database Management – Ensure database is current and all discrepancies and changes are reported to data base management company
Manage, maintain and update content of VF database on all UK, European & Worldwide venues.
Time Management – Ability to work on multiple projects and prioritise tasks
Ensure that all tasks are completed according to agreed SLA
Prioritise briefs in order of importance
Meeting Financial Targets – maximising commission revenue from venues, ensuring financial targets are met Ensuring financial targets are met through maximising and negotiating best commission terms from venues
Process adherence – in line with ISO 9001
Adhere to all ISO 9001 processes that are involved with the project from inception to completion
Proactive self and professional development

Knowledge/Qualifications:

Previous venue finding experience, ideally in an agency environment would be preferable

Skills/Abilities:

Excellent communication (both oral and written and excellent interpersonal skills)
Ability to be proactive and use your initiative
Excellent attention to detail
Excellent IT skills (Word, Excel, Outlook, Access)
Ability to prioritise responsibilities under pressure and deliver to deadlines
Excellent time management and organisational skills
Autonomous – taking ownership and responsibility
Ability to remain calm under pressure
Flexible – ability to adapt in the moment and responsive to change
Ability to work in a team
Please note due to our rural location your own transport will be required

Tim Garrod Job Enquiry Form

Name*
Email*
Phone
Position you're interested in*

This field is prefilled with our unique job reference
Upload Your CV
Accepted file types: word, pdf, docx, Max. file size: 6 MB.
Please tick the box below to confirm that you give consent to Andy File Associates to contact you regarding any future roles within a 12 month period. After this time your details will be deleted.
- I confirm that I give consent for Andy File Assoicates to contact me
Any additional notes
Comments
This field is for validation purposes and should be left unchanged.

Technology Project Manager

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

A fantastic opportunity has arisen for a Technology Project Manager to join a global event management company! My client is looking for someone to manage profitable, prestigious client events globally, exceeding client expectations.

Technology Project Management

Ensure all business critical deadlines are met for each project

Liaise with client and internal teams to develop a detailed brief to give to suppliers

Writing technology rationales and briefings for suppliers

Brief technology suppliers to obtain quotes, review quotes and work with project teams to select and implement the appropriate supplier, from pitch to delivery

Support project delivery team by interpreting quote and explaining where required to the client

Liaison with the project delivery team and client with development of all technology elements of the event

Manage and co-ordinate client requirements with all technology suppliers

Work with Studio Manager to resource creative staff required

Produce running order

Support project delivery team to contribute with weekly status reports, call agendas, minutes and critical dates planners

Attend technology event showcases

Travel on-site to conduct site inspections and undertake planning meetings with all suppliers when required

Travel on-site to manage technology requirements during live events where required

Ensure delivery of all events in accordance with regulatory and client-defined compliance guidelines

Deliver first class customer service in line with clients’ objectives

Add value to clients’ events through advising on beneficial additional services; creative ideas; business solutions and negotiation with 3rd party suppliers in order to achieve maximum contribution

Client Liaison and Development

Meetings and liaison with clients where applicable to establish, maintain and develop relationships

Identify new opportunities and leads for existing and new business development

Assist with preparing and presenting technology elements of event proposals to clients, attending pitches where required

Plan, attend and execute client planning meetings – face to face, webex and/or telecons, where required

Liaise with and advise clients, using knowledge and experience to ensure that their business objectives are met

Attend client debrief post event

Apply excellent written and verbal communication skills

Financial Management

Responsible for the preparation and maintenance of budgets, throughout the lifecycle of each event

Liaise with project lead to support on budget creation for meetings with a wider scope

Approve all client invoices prior to despatch

Maximise profitability of projects operated – including supplier negotiation and up-selling of additional services to clients

Execute effective scope management – to identify and charge clients for out of scope activities

Identify, quantify and report cost avoidance/saving measures

Ensure compliance with company and client invoicing processes

Submit accurate technology only final reconciliation of events within agreed timelines

Maximise revenue generation from allocated/targeted accounts

Manage and achieve project profitability

Cost efficient time management

Provide monthly update to Head of Technology on business unit spend

Provide monthly update to Account Manager on business unit revenue along with forecast

General

Attendance and contribution at team meetings

Promote event technology solutions to team and wider departments

Support the business in the training of event technology systems

Liaise with event technology suppliers to understand offerings and services

Research current and new event technology solutions and provide feedback to teams

Effective interaction with other departments – e.g. Operational Excellence, IT, Finance, Creative, Production and Travel

Accurate written and verbal communications

Comply with all client and company privacy and security protocols

Achieve all client and/or company driven Service Level Agreements (SLAs) for all events

Maintain good long-term relationships with suppliers, to ensure the best value for money for clients

Develop and apply a good knowledge of the company’s range of services

Provide out of hours cover as required on a rota basis

Develop and apply a good understanding of clients’ businesses and products

Assist new starters in the role of ‘Buddy’ when required

Develop and apply a good knowledge of the company’s range of services

Tim Garrod Job Enquiry Form

Name*
Email*
Phone
Position you're interested in*

This field is prefilled with our unique job reference
Upload Your CV
Accepted file types: word, pdf, docx, Max. file size: 6 MB.
Please tick the box below to confirm that you give consent to Andy File Associates to contact you regarding any future roles within a 12 month period. After this time your details will be deleted.
- I confirm that I give consent for Andy File Assoicates to contact me
Any additional notes
Comments
This field is for validation purposes and should be left unchanged.

Events Account Manager

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this contract vacancy.

What a great opportunity for an experienced Account Manager to join my global event management company! My client is looking for someone to manage profitable, prestigious client events globally, exceeding client expectations.

The role
– Ensure that the highest standards of event planning and delivery are maintained through the effective management of Project Managers and Project Executives
– Work with the Account Director to add value to clients’ events through advising on beneficial additional services; creative ideas; business solutions and negotiation with 3rd party suppliers in order to achieve maximum contribution
– Ensure usage of Client and Company processes and procedures by project teams, resulting in consistency and standardisation in delivery of all events organised through streamlining working methods
– Assist the Account Director in the preparation of comprehensive and informative written proposals for existing and new clients with support from Sales and Marketing where necessary
– Carry out site inspections of proposed destinations and venues and produce reports, as required
– Produce, manage and circulate key communications e.g. weekly status reports to all key meeting stakeholders
– Travel on-site to manage all event requirements and onsite staff for larger and high-profile events
– Ensure delivery of all events in accordance with regulatory and client-defined compliance guidelines
– Liaise with and advise clients, using knowledge and event experience to ensure that their business objectives are met
– Build, maintain and develop long term relationships with clients
– Plan, attend & execute client planning meetings – face to face, webex and/or telecons, where required
– Attend Client briefings, project meetings and post-event debriefs, as required
– Oversee the preparation and maintenance of budgets throughout the lifecycle of each event
– Support the Account Director in production and maintenance of the business plan, to maximise profitability of projects including management fees, time costs and secondary revenue (where permitted)
– Maximise the efficiency of the team resources and time management, to ensure optimum net margin
– Ensure accurate final reconciliation of events within agreed timelines
– Maximise revenue generation from allocated/targeted accounts
– Manage and achieve project profitability

Tim Garrod Job Enquiry Form

Business Development Manager (Exhibitions/Events)

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

Our client is a well established creative design agency, providing solutions for corporate clients and large multinationals on projects all over the world.

A fantastic opportunity has arisen for a highly motivated Business Development Manager to join a innovative agency, where Creativity is key to everything they do.

The role is very much sales driven and an essential part of that will be to cold-call on prospective new companies both internationally and in the UK, and looking for other ways to develop new business opportunities. You must have a high level of entrepreneurial flair and enjoy the challenge of new business and the big win, be self-motivated, organised, self-disciplined, and have strong interpersonal and communication skills to present to clients face-to-face and to build effective relationships at all levels.

Skills and Experience
You will have strong presentation skills, a proven sales record along with previous knowledge and experience in the Exhibitions/Events Industry. You must have strong business development skills, be able to develop and retain strong business relationships to carry out the role successfully.

Tim Garrod Job Enquiry Form

Name*
Email*
Phone
Position you're interested in*

This field is prefilled with our unique job reference
Upload Your CV
Accepted file types: word, pdf, docx, Max. file size: 6 MB.
Please tick the box below to confirm that you give consent to Andy File Associates to contact you regarding any future roles within a 12 month period. After this time your details will be deleted.
- I confirm that I give consent for Andy File Assoicates to contact me
Any additional notes
Comments
This field is for validation purposes and should be left unchanged.

Account Director (Exhibitions/Events)

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

An opportunity has arisen to join a multinational creative agency with a number of offices across the world as Account Director.

Reporting to The Client Services Director, you will be responsible for nurturing, retention, and growth of specifically allocated client accounts and leading conversion of new business opportunities to wins.

Responsibilities
– Generate, retain and grow revenue streams in to the company through the positive challenging of the norm and clients
– Responsible for leading client account led communications and be involved in client liaison on projects at key stages of the project life cycle
– Oversee development of proposals and write them
– Existing client retention and growth
– Provide leadership and expertise in exhibition live event brand experiences
– Work closely across all departments in a collaborative, consultative manner, to drive the development of accounts
– Ensure accurate and timely reporting around revenue & margin across portfolio of clients / opportunities in salesforce

Skills and Experience
– Strong commercial acumen and take complete responsibility for the sustainable growth of your Account (s)
– Ability to take strategic client briefs
– You’ll be a self-motivated, strategically thinking doer, with a drive for success and an unshakeable ‘can-do’ attitude
– Proven track record in delivering best practice account management, account development and project delivery
– Knowledge of developing content via digital and social media solutions
– Demonstrate firm understanding of financial processes and budget management
– Proposal writing

Tim Garrod Job Enquiry Form

Designer/Project Manager (Exhibitions/Events)

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

A new and exciting opportunity has arisen for a Designer/Project Manager to join our International expanding client.

The successful candidate will be responsible for producing initial/concept layouts all the way through design refinement, to technical manufacturing drawings whilst keeping designs within budget.

You will support the Creative, Project Management and Sales teams to manage multiple projects and meet tight deadlines. You will need to liaise directly with clients to discuss amendments, additions to briefs and approvals along with presenting a final concept.

Demonstrable skills:
• Experience within Exhibitions/Events
• Vectorworks, Revit, Sketchup, Inventor
• Extensive understanding of fabrication methods and materials
• 3D knowledge is an advantage

Tim Garrod Job Enquiry Form

Sales Executive (Exhibitions)

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

A new and exciting opportunity has arisen for a Sales Executive to join a well established business, specialising in brand with expertise in custom and bespoke exhibition stands throughout the UK and Europe.

We are looking for a dynamic, proactive sales executive to seek and secure new business.

The candidate will have a proven track record in winning contracts in B2B sector, and excellent presentation skills. To be able to generate sales enquiries and leads by telephone, visiting exhibitions and events, and to use his/her experience to create new sales opportunities.

Duties will include, researching new opportunities, visiting clients to take design briefs, to communicate these to our in-house designers, and to make presentations to the clients. To liaise with all departments within our company, to work closely with our design team, estimator and project managers to ensure the design brief and budget is met.

If you have experience within the Exhibition industry and are looking for a role with long term career prospects apply now!

Tim Garrod Job Enquiry Form

Name*
Email*
Phone
Position you're interested in*

This field is prefilled with our unique job reference
Upload Your CV
Accepted file types: word, pdf, docx, Max. file size: 6 MB.
Please tick the box below to confirm that you give consent to Andy File Associates to contact you regarding any future roles within a 12 month period. After this time your details will be deleted.
- I confirm that I give consent for Andy File Assoicates to contact me
Any additional notes
Comments
This field is for validation purposes and should be left unchanged.