Venue Sourcing Executive

Andy File Associates Limited are working as a Recruitment Agency with regards this permanent position.

Job Purpose:

Our client is looking for a Venue Sourcing Executive to join their growing Venue Finding team. You will be sourcing venues for a variety of clients and will thrive in a fast paced, busy environment. Preferably you should have a good knowledge of UK and International venues, strong organisational skills, be capable of working on your own initiative and be an excellent communicator.

Key Responsibilities:

  • Brief Management – Understand the client requirements and research suitable venues and destinations to fulfil the brief
  • Ability to listen intently to be able to propose suitable venues and destinations to match the brief
  • Clear verbal and written communication to venues ensuring all aspects of brief is understood to meet the client requirements
    Negotiating Skills – Good negotiating skills ensuring the client is only quoted the best commission rates available
  • Be aware of current market pricing with venues
  • Proposal – Using the client’s Venue Sourcing platform load all relevant information to create proposals
  • Venue liaison – Clear and effective lines of communication to be established with venues. Sourcing, rate and contract negotiation throughout
  • Venue service delivered to the clients standards and expectations
  • Confidently organise and attend venue show round and accurately complete Top Banana site inspection report
  • Negotiate best available commission rates, accurately confirm client requirements with the venue and negotiate contract terms & conditions
  • If requested by the client/account team, liaise with the venue on all final details including all catering and logistical requirements
  • Client Liaison – Attending client meetings where required. Clear effective verbal and written communication maintained at all times. Honest and professional communication throughout the whole project and point of support to the client at all times
  • Database Management – Ensure database is current and all discrepancies and changes are reported to data base management company
  • Manage, maintain and update content of VF database on all UK, European & Worldwide venues.
    Time Management – Ability to work on multiple projects and prioritise tasks
  • Ensure that all tasks are completed according to agreed SLA
  • Prioritise briefs in order of importance
  • Meeting Financial Targets – maximising commission revenue from venues, ensuring financial targets are met Ensuring financial targets are met through maximising and negotiating best commission terms from venues
  • Process adherence – in line with ISO 9001
  • Adhere to all ISO 9001 processes that are involved with the project from inception to completion
    Proactive self and professional development

Knowledge/Qualifications:

  • Previous venue finding experience, ideally in an agency environment would be preferable

Skills/Abilities:

  • Excellent communication (both oral and written and excellent interpersonal skills)
  • Ability to be proactive and use your initiative
  • Excellent attention to detail
  • Excellent IT skills (Word, Excel, Outlook, Access)
  • Ability to prioritise responsibilities under pressure and deliver to deadlines
  • Excellent time management and organisational skills
  • Autonomous – taking ownership and responsibility
  • Ability to remain calm under pressure
  • Flexible – ability to adapt in the moment and responsive to change
  • Ability to work in a team
  • Please note due to our rural location your own transport will be required

Kelly Blunt Job Enquiry Form

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Technology Project Manager

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

A fantastic opportunity has arisen for a Technology Project Manager to join a global event management company! My client is looking for someone to manage profitable, prestigious client events globally, exceeding client expectations.

Technology Project Management

Ensure all business critical deadlines are met for each project

Liaise with client and internal teams to develop a detailed brief to give to suppliers

Writing technology rationales and briefings for suppliers

Brief technology suppliers to obtain quotes, review quotes and work with project teams to select and implement the appropriate supplier, from pitch to delivery

Support project delivery team by interpreting quote and explaining where required to the client

Liaison with the project delivery team and client with development of all technology elements of the event

Manage and co-ordinate client requirements with all technology suppliers

Work with Studio Manager to resource creative staff required

Produce running order

Support project delivery team to contribute with weekly status reports, call agendas, minutes and critical dates planners

Attend technology event showcases

Travel on-site to conduct site inspections and undertake planning meetings with all suppliers when required

Travel on-site to manage technology requirements during live events where required

Ensure delivery of all events in accordance with regulatory and client-defined compliance guidelines

Deliver first class customer service in line with clients’ objectives

Add value to clients’ events through advising on beneficial additional services; creative ideas; business solutions and negotiation with 3rd party suppliers in order to achieve maximum contribution

Client Liaison and Development

Meetings and liaison with clients where applicable to establish, maintain and develop relationships

Identify new opportunities and leads for existing and new business development

Assist with preparing and presenting technology elements of event proposals to clients, attending pitches where required

Plan, attend and execute client planning meetings – face to face, webex and/or telecons, where required

Liaise with and advise clients, using knowledge and experience to ensure that their business objectives are met

Attend client debrief post event

Apply excellent written and verbal communication skills

Financial Management

Responsible for the preparation and maintenance of budgets, throughout the lifecycle of each event

Liaise with project lead to support on budget creation for meetings with a wider scope

Approve all client invoices prior to despatch

Maximise profitability of projects operated – including supplier negotiation and up-selling of additional services to clients

Execute effective scope management – to identify and charge clients for out of scope activities

Identify, quantify and report cost avoidance/saving measures

Ensure compliance with company and client invoicing processes

Submit accurate technology only final reconciliation of events within agreed timelines

Maximise revenue generation from allocated/targeted accounts

Manage and achieve project profitability

Cost efficient time management

Provide monthly update to Head of Technology on business unit spend

Provide monthly update to Account Manager on business unit revenue along with forecast

General

Attendance and contribution at team meetings

Promote event technology solutions to team and wider departments

Support the business in the training of event technology systems

Liaise with event technology suppliers to understand offerings and services

Research current and new event technology solutions and provide feedback to teams

Effective interaction with other departments – e.g. Operational Excellence, IT, Finance, Creative, Production and Travel

Accurate written and verbal communications

Comply with all client and company privacy and security protocols

Achieve all client and/or company driven Service Level Agreements (SLAs) for all events

Maintain good long-term relationships with suppliers, to ensure the best value for money for clients

Develop and apply a good knowledge of the company’s range of services

Provide out of hours cover as required on a rota basis

Develop and apply a good understanding of clients’ businesses and products

Assist new starters in the role of ‘Buddy’ when required

Develop and apply a good knowledge of the company’s range of services

Kelly Blunt Job Enquiry Form

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Business Development Manager (Exhibitions/Events)

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

Our client is a well established creative design agency, providing solutions for corporate clients and large multinationals on projects all over the world.

A fantastic opportunity has arisen for a highly motivated Business Development Manager to join a innovative agency, where Creativity is key to everything they do.

The role is very much sales driven and an essential part of that will be to cold-call on prospective new companies both internationally and in the UK, and looking for other ways to develop new business opportunities. You must have a high level of entrepreneurial flair and enjoy the challenge of new business and the big win, be self-motivated, organised, self-disciplined, and have strong interpersonal and communication skills to present to clients face-to-face and to build effective relationships at all levels.

Skills and Experience
You will have strong presentation skills, a proven sales record along with previous knowledge and experience in the Exhibitions/Events Industry. You must have strong business development skills, be able to develop and retain strong business relationships to carry out the role successfully.

Kelly Blunt Job Enquiry Form

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Designer/Project Manager (Exhibitions/Events)

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

A new and exciting opportunity has arisen for a Designer/Project Manager to join our International expanding client.

The successful candidate will be responsible for producing initial/concept layouts all the way through design refinement, to technical manufacturing drawings whilst keeping designs within budget.

You will support the Creative, Project Management and Sales teams to manage multiple projects and meet tight deadlines. You will need to liaise directly with clients to discuss amendments, additions to briefs and approvals along with presenting a final concept.

Demonstrable skills:
• Experience within Exhibitions/Events
• Vectorworks, Revit, Sketchup, Inventor
• Extensive understanding of fabrication methods and materials
• 3D knowledge is an advantage

Kelly Blunt Job Enquiry Form

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Sales Executive (Exhibitions)

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

A new and exciting opportunity has arisen for a Sales Executive to join a well established business, specialising in brand with expertise in custom and bespoke exhibition stands throughout the UK and Europe.

We are looking for a dynamic, proactive sales executive to seek and secure new business.

The candidate will have a proven track record in winning contracts in B2B sector, and excellent presentation skills. To be able to generate sales enquiries and leads by telephone, visiting exhibitions and events, and to use his/her experience to create new sales opportunities.

Duties will include, researching new opportunities, visiting clients to take design briefs, to communicate these to our in-house designers, and to make presentations to the clients. To liaise with all departments within our company, to work closely with our design team, estimator and project managers to ensure the design brief and budget is met.

If you have experience within the Exhibition industry and are looking for a role with long term career prospects apply now!

Kelly Blunt Job Enquiry Form

  • This field is prefilled with our unique job reference
  • Accepted file types: word, pdf, docx.
  • This field is for validation purposes and should be left unchanged.