Bookkeeper

Andy File Associates Limited are working on behalf of our client as an Employment Agency with regards this freelance position.

Our client is looking for a part time/freelance bookkeeper to manage a number of their clients’ accounts on a weekly/monthly basis.

Duties and responsibilities to include:

  • Petty cash analysis
  • Input of supplier invoices
  • Import and reconciliation of sales invoices
  • Accruals/prepayments and relevant journal entries
  • Monthly reconciliations of bank accounts
  • Reconciliation of any invoice finance accounts
  • Accurate month end reconciliations for all debtor and creditor accounts, company credit card and other control accounts
  • Monthly management accounts
  • Year-end accounts and statutory accounts process to accounts
  • Quarterly VAT returns
  • Supplier and customer query management
  • Balance sheet reconciliation of all balance sheet balances, with accurate supporting schedules to support
  • Posting employee expenses
  • Posting wage journals for internal staff and contractors

Candidate Requirements:

  • Book-keeping experience
  • Relevant qualification (ACCA/ACA)
  • Experience of Sage Line 50 is essential
  • Experience working with clients in the recruitment sector is advantageous
  • Experience working within invoice finance/factoring is preferred but not a necessity

The position is available on a part time/ freelance basis and the day rate is negotiable dependent upon experience.

 

Andy File Job Enquiry Form

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Administrator

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

An exciting opportunity has arisen for an Administrator to work within a busy team at their Sheffield based office.

The role:

Marketing:
• Social Media – Linked In, Facebook, Twitter, Google+, Pintrest, Instagram
• ESI Website – Updating & adding products
• Trade Fairs – creating interest & follow up admin
• Mailshots – creating mailing lists & sending
• Management of website – Updating & adding products
• Preparation of marketing literature
• Company stationery / branding

Business Development:
• Using ACT database, Barbour ABI, LinkedIn
• Representing the brand/s
• S&C Trips – arrangement of travel itinerary’s
• Travel arrangements as required for team & MD

Sales Process:

Create Quotes:
• ACT database updated with contact, company & project info
• Quotewerks system to create formal quote
• Managing Specifier & Contractor requests
• Working from technical drawings, specification documents & Bill of Quantities (BOQ)
• Recording on Quote Register – Excel
• Recording ‘Opportunities’ on ACT
• Cleansing ‘Dead’ files & updating Quote Register
• Providing 3D models /CAD drawings / Technical info as required

Process Order:
• Managing client PO / Order confirmation process
• Run credit checks
• Quotewerks system –
Send customer Order Confirmation
Send supplier Purchase Order
• Update Quote Register
• Update ‘Opportunities’ on Act

Manage Collections & Deliveries:
• Receive confirmation from supplier
• Complete collection documentation
• Arrange suitable time with customer, confirming any special delivery details
• Complete delivery documentation

Sales Reporting:
• Update Sales Register & ACT Opportunities

Cost Reporting:
• Collection & delivery cost monitoring (using pre-populated spreadsheet formula)
• Euro exchange monitoring (using pre-populated spreadsheet formula)
Accounts:
• Raise Invoices on delivery of order
• Raise Proforma invoices if prepayment required
• Raise PO for Suppliers

Kelly Blunt Job Enquiry Form

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Office Assistant

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

As a result of continued success, my client based in Sheffield is looking for an office assistant with drive and ambition to help relieve general office duties.

My client is within the recycling industry and so given the nature of the job somebody who shares a similar ethos would be highly beneficial.

General office duties to include:

Answering the telephone

Logistics

Administration

Basic Accounts – with training provided

Meeting and greeting clients

It is in an office environment so what would normally be expected in any similar role however there will be a requirement to walk to and through various areas of the site in order to collect paperwork.

The candidate:

Have a keen eye for detail

Must be comfortable answering the telephone

Must be computer literate

Previous administration experience (advantage)

Strong written and verbal communication skills

Highly organised

Kelly Blunt Job Enquiry Form

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Office Manager

Andy File Associates Limited are working as a Recruitment Agency on behalf of our client with regards this permanent position. 

Duties and responsibilities

Dealing with all tender enquiries
Download & save all of the tender documents to a folder.
Send out tender enquiries to the Sub-Contractors usually by email. Ensure you follow quotes up before the return deadline.
When all of the information has been pulled together from the Directors, submit the final tender documents.

Contracts / Projects

Prepare the office files and site files once a project has commenced. Ensure all documents are filed in date order with the latest being visible. Ensure that drawings are labelled correctly.
Any revised information / new correspondence must be copied to the relevant parties to ensure the latest up to date information at all times.
Ordering of plant equipment and materials when requested.
Request Operation & Maintenance information from Sub-Contractors once works are completed.
Produce a Health & Safety Handover File on completion of the project (Microsoft Publisher)

Accounts

Raising sales invoices
Payroll – Weekly and monthly – Evolution
Paying suppliers on a monthly basis – Evolution
Inputting purchase invoices on to Evolution

General Office Administration

Answering the telephone
Dealing with the post
Typing letters
Responding to emails
Ordering stationery & maintaining the stock
Managing the employees holiday calendar
Managing utility contracts for the business
Ensuring the company vehicles insurance & tax are up-to date. Arranging service checks for company vehicles
Purchase of general cleaning products for the office

Health & Safety

Ordering and maintaining of PPE stock (Arco and Lyreco)
Liaising with Health & Safety Manager – producing H&S Files
Liaising with the external Health & Safety appointed contractor, arranging site visits and updating the health & safety management system when required.
Responsible for the annual renewal of CHAS.
Responsible for the annual renewal of Construction line
Ensuring all employee H&S qualifications are up to date
Liaise with Directors regarding the operatives renewing of health & safety qualifications and courses when required to keep their qualifications up to date. i.e. First Aid,  PASMA,  IPAF

Website

Maintaining the company website, keeping it up to date and expanding as necessary (Joomla technology).

Office cleaning 1hr per week.

Hours

Mon-Wed 9.30 – 5.00pm
Thursday 9.00 – 5.00pm
Friday 8.00 – 4pm

20 Days holiday per year (Jan – Dec)
Company pension scheme – The People’s Pension

Andy File Job Enquiry Form

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Accounts Assistant (Part Time)

Andy File Associates Limited are working as a Recruitment Agency on behalf of our Engineering client with regards this permanent position.

Hours: 25 hours a week, ideally working 5 days a week 9.30 am – 3.00 pm , however some flexibility.

Duties and responsibilities to include:

Sales and Purchase Ledger on data file
Purchase of stationary
Purchasing of health and travel insurance
Confirmation of monthly hours to accountants for payroll
General Administration to include filing, scanning and photocopying

Experience required:

Sales and Purchase Ledger
General administration skills to include excel and word

 

Rebecca Thomas Job Enquiry Form

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