Assistant Solicitor

Andy File Associates Limited are working as a Recruitment Business on behalf of our client with regards this permanent position.

Assistant Solicitor – Probate Section

Responsible to: Section Head/Managing Partner/Partner(s)

(The duties and responsibilities listed are not exhaustive; you may be required to undertake other duties in the future.)

Main Purpose of the Job:

  • Work as part of a team providing legal services in respect of Probate instructions received from Clients and intermediaries
  • Communicate with clients, intermediaries and other parties Solicitors as appropriate
  • As directed by the Section Head, to undertake and supervise fee-earning work in the Probate Section as appropriate, which includes the effective, efficient and economic management / supervision of the Probate Section, responsibilities inclusive of the handling of client’s matters, appropriate delegation to Probate Fee Earners & Support Staff
  • Continuously promote and encourage the ethos of team working within the Section and the Practice
  • Communicate clearly with other Partners, members of Staff and Clients whilst carrying out your duties and responsibilities
  • Assist in the successful development of the Practice in line with the strategy identified in the Business plan
  • Commitment of an Assistant Solicitor is beyond that expected of an employee. Such commitment is not limited to office hours
  • An Assistant Solicitor is expected to devote such hours as are required to carry out the full role of an Assistant Solicitor including the duties summarised in this document

Management and Administration:

  • Undertake compliance with and to be fully aware of all aspects of requirements imposed on a Solicitor by the Solicitors Act, Solicitors’ Accounts Rules, Law Society / Solicitors Regulatory Authority and all other Statutory Rules / Regulations from time to time in force for the conduct of the business of a solicitor
  • Comply faithfully in all respects with the impositions of the LLP and all resolutions, directions or request from anybody or group exercising delegated authority of the LLP
  • Actively seek ways to contribute to the continuing evolution and development of the Practice
  • Be aware of the need to improve the effectiveness, efficiency and profitability of the Section / Team
  • Raise any ideas / issues to the Section Head and/or at the next appropriate Section Team meeting as appropriate
  • Have special regard for the needs and interests of any member of staff within an area of responsibility delegated to the Assistant Solicitor
  • Responsible for the adequate motivation, supervision, support, development of Fee Earners and Support Staff within your area of responsibility, as appropriate
  • Minimum supervision requirement is as per the Practice Office Manual

Performance Issues

  • Monitor performances of Section Fee Earners and Support Staff, as appropriate to your area of authority
  • If an issue is identified, it is to be dealt with as soon as it is practicable to do so
  • If/when appropriate, identify gaps in performance and standards, set timescales to rectify these issues, explain consequences of failing to meet standards and provide feedback either informal or formal, as appropriate
  • Serious concerns or disciplinary action, consult your Section Head / Practice Manager
  • Advise and supervise any member of staff especially within an area of responsibility delegated to the Assistant Solicitor
  • Contribute towards training both in respect of staff and own self-development.
  • When appropriate, to communicate the needs of the Partnership especially to all members of the staff within an area of responsibility delegated to the Assistant Solicitor
  • Undertake any specified management responsibility as directed by the Section / Practice management
  • Be familiar with and comply with the requirements of the Practice’s Office Manual and quality standards procedures


  • Ensure the confidentiality and security of all Practice and client documentation / information
  • Deal with client matters including seeing clients at home, office or wherever appropriate
  • Maintain high standards in the processing of client work, both in respect of professional standards and client care including responsibility for all work produced by yourself, Fee Earners, Support staff under your reference / section
  • Provide advice and guidance thorough supervision to other subordinate fee-earners and support staff within an area of responsibility delegated to an Assistant Solicitor
  • Maintain good professional working relationships with external institutions and organisations
  • Adhere to agreed Practice procedure as determined from time to time, when dealing with Client’s matters, Partners and Staff within the Practice especially as related to quality standards
  • Achieve agreed financial targets, both in respect of fee income and the recording of chargeable hours
  • Develop leadership skills and the ability to optimise team performance
  • Through training and other means, to keep fully up to date by undertaking any specific training or refresher course as identified during the annual Performance Appraisal or at any other time and to ensure that your required relevant legal knowledge and skills are still current
  • Maintain a written record of the required CPD hours of training as required by the Law Society for advocates
  • Monitor and help develop systems and procedures within the Section’s work area, including the use of technology
  • Assist in the development of new products and service opportunities
  • Seek guidance and assistance from the Practice Manager, when required on Practice Office Procedures and Staff (Human Resources)


  • Market the firm’s client services
  • Attend nominated ‘networking events’ as appropriate
  • Assist in the development of new service opportunities
  • Promote the other services of the Practice

Knowledge, Skills and Experience

  • Qualified Solicitor with Law Degree, LPC and with the ability to work within a managerial position with responsibility for the management of other members of staff
  • Excellent knowledge within their field of legal expertise and the ability to disseminate this knowledge to other members of the department in terms of advice given and developing others

Personal Attributes

  • Demonstrate an ability to cope with changing levels of workloads.
  • Presentable and reliable (smart/well-groomed and on time)
  • Confident and Assertive
  • Mature and receptive
  • Able able to word-process and be computer literate
  • Self-motivated and results driven
  • Excellent numeracy and spelling skills
  • Responsible and flexible
  • Professional and positive attitude
  • Demonstrate a willingness to learn and develop in the role

Planning and Organisational Attributes

  • Demonstrate organisational and time management skills
  • Able to demonstrate proactivity and attention to detail
  • Makes a positive contribution to setting their own objectives
  • Organised and able to prioritise their work
  • Plans for predictable peaks or holidays, etc.
  • Polite, diplomatic, friendly and patient
  • Demonstrate a natural empathy/affinity with clients and agents
  • Excellent report writing and written communication skills
  • Can communicate effectively with people from diverse backgrounds
  • Deals promptly and sensitively with difficult situations and people
  • Offers support to your team / colleagues when they need help
  • Responds to constructive feedback from Partners or team members and takes action to address any behaviours causing a problem

Problem Solving and Creativity

  • Ensures that checks are in place to ensure quality of work
  • Examines cause of problems and suggest solutions on how they can be solved
  • Suggests improvements to standards and working practices
  • Accepts and implements changes to new ideas and working practices



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