Exhibition Project Manager

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

An exciting opportunity to further develop your career within the exhibitions industry has arisen for a Project Manager to join their team, planning, and executing multiple international exhibition projects simultaneously. Managing the supply chain and bringing work forces together to produce the highest quality full turn-key service for all clients. Controlling multi-million pound annual budgets.

To be successful in this role the ideal candidate will have,

• Proven experience in a Project Management role
• Experience within the Exhibitions/Events industry
• Excellent organisation skills with the ability to prioritise own workload with set deadlines
• Accuracy and strong attention to detail
• Ability to translate the brief into a great exhibition
• Be energetic & passionate about work
• Competent in Microsoft Word, Excel and PowerPoint
• Budget experience
• Ability to work independently or as part of a team

Salary
This is a full-time role, offering a competitive salary, depending on experience, plus benefits.

Hours of work: Monday to Friday, 9.00am – 5.30pm. However, candidates will be required to work evenings, weekends and public holidays as necessary to meet deadlines, event schedules and the demands of the business, including overseas travel as required.

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Senior Account Executive (Events)

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

An exciting opportunity has arisen for a Senior Account Executive to join a successful global events agency.

The role

New Business – working with Senior Account Manager and Client Services Director to put together high profile/budget pitches ensuring they meet the client requirements and are in line with brand.

Client Liaison – build and develop relationships with new and existing clients.

Project Management – full responsibility on delivery of small and medium sized projects

Content Development – inspiring creativity and emotional engagement. Organising and facilitating creative meetings, enabling and overseeing creative content solutions for videos & events and supporting material for projects.

Financial Management – assist with the preparation of quotes, working to agreed margin targets.

Skills and Experience

– Outstanding interpersonal skills – excellent presenter and confident at communicating at a senior level.
– Good at building relationships
– Organisational skills and attention to detail
– Good stress management
– Autonomous – taking ownership and responsibility
– Flexible – lots of UK travel with some occasional international travel as well.
– Creative and dynamic – think outside the box, challenge the norm
– Ability to work in a team
– Ability to see projects through
– Experience of content development and how to bring alive messaging in a conference environment
– Experience of working with internal communications teams – preferable but not essential
– Experience of video production – preferable but not essential

Kelly Blunt Job Enquiry Form

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Exhibition Project Manager

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

Our well established client is looking for an Exhibition Project Manager to join their team, managing client projects from inception to conclusion, exceeding client expectations.

The role

– Managing on site installations

– Controlling a budget from start to finish

– Liaising with clients and third party suppliers to ensure all projects are delivered on time and to budget.

– Meeting with clients to maintain and develop strong relationships

– Assisting with preparation and delivery of pitches into new and existing clients.

– Manage production of all clients

Skills and Experience

– You will have experience within a similar role

– Highly organised and strong attention to detail

– Outstanding communicator with excellent interpersonal skills

– Decision maker whilst working under pressure

– Motivated and thrive on responsibility

Kelly Blunt Job Enquiry Form

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Junior Exhibition Project Manager

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

A fantastic opportunity has arisen for a Junior Exhibition Project Manager to join a global event management company! My client is looking for someone to manage profitable, prestigious client events globally, exceeding client expectations.

Project Management

Ensure all business critical deadlines are met for each programme

Ensure effective usage of in-house project management systems and processes

Manage all venues and associated logistical arrangements

Manage all F&B requirements

Manage and co-ordinate client requirements with all 3rd party suppliers/internal service providers (DMC, exhibit build companies, med ed, print & design, production, AV and travel), where requiredSupport production and design of all on-site meeting materials

Produce, manage and circulate key communications e.g. weekly status reports to all key meeting stakeholders

Travel on-site to support with site inspections and planning meetings with all suppliers, when required

Travel on-site to manage all meeting requirements and on-site staff during smaller projects

Travel on-site as part of an on-site team and solo when required on smaller projects

Support delivery of all events in accordance with regulatory and client-defined compliance guidelines

Deliver first class customer service in line with clients’ objectives

Support the completion of project risk assessments

Client Liaison and Development

Support Account Managers and Project Managers by attending meetings with clients where applicable to establish, maintain and develop relationships

Attend and execute client planning meetings – face to face, WebEx and/or telecons, where required

Ensure client is up to date with all aspects of meeting planning arrangements throughout the course of the programme

Attend client debrief post event

Apply excellent written and verbal communication skills

Financial Management

Responsible for the preparation and maintenance of budgets, throughout the lifecycle of each event

Approve all client invoices prior to despatch, in line with the various sign-off levels mandate

Ensure financial tracking of each event and conduct regular ‘health checks’ to ensure positive cash flow

Maximise profitability of projects operated – including supplier negotiation and up-selling of additional services to clients

Execute effective scope management – to identify and charge clients for out of scope activities

Identify, quantify and report cost avoidance/saving measures

Ensure compliance with company and client invoicing processes

Submit accurate final reconciliation of events within agreed timelines

Maximise revenue generation from allocated/targeted accounts

Manage and achieve project profitability

Cost efficient time management

Submission of expenses within monthly set time frames

General

Attendance and contribution at team meetings

Effective interaction with other departments – e.g. IT, Operational Excellence, Finance, HR and Travel

Accurate written and verbal communications

Display an understanding of compliance, including ABPI and pharma guidelines

Comply with all company and Client policies and procedures, including those relating to Health & Safety

Comply with all client and company privacy and security protocols

Achieve all client and/or company driven Service Level Agreements (SLAs) for all events

Maintain good long-term relationships with hotels, venues and suppliers, to ensure the best value for money for client

Develop and apply a good knowledge of the company’s range of services

Understand and apply the company’s Vision and Values at all times

Kelly Blunt Job Enquiry Form

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Exhibition Project Manager

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

Our client is well established within the Exhibitions & Events industry, they design and build award-winning custom-built exhibition stands throughout the UK & Worldwide.

Job role

  • Report to Director of Works
  • Follows systems in place for processing: – Production Meetings, Job Details Forms, Job Management Forms, Graphics, Furniture and Job Handover Sheets etc
  • Client Account Management – liaises with customers ensuring that information is received/queries answered and quotes are given promptly – in conjunction with Project and Sales staff
  • Prospect management and development where applicable in conjunction with Sales Team
  • Keeps an accurate record of all costs given for extra items ensuring they are invoiced through notification to Reception
  • Briefs jobs into workshop via Job Manager including timescales, budget for building, colours etc
  • Show bookings and management – submit plans, electrics, carpet, furniture, water and waste, transport, accommodation, graphics, equipment hire, job management sheets etc with the support of the Customer Services Team
  • Manages Jobs Onsite
  • Completes liaison with the Client to achieve a positive stand handover/client sign off/prompt payment
  • Place orders with Suppliers and uses PO System
  • Checks all own order invoices to ensure correct charges are being made by Suppliers
  • Identifies opportunities/new system requirements
  • Monitors costs and implements cost reduction policies
  • Provide excellent customer service to both external and internal customers through every aspect of the role

Kelly Blunt Job Enquiry Form

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Senior Account Manager (Events)

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

An exciting opportunity has arisen for a Senior Account Manager to join a successful global events agency.

The role

New Business – working with Client Services Director to put together high profile/budget pitches ensuring they meet the client requirements and are in line with brand.

Client Management – heading up day to day client relationships, understanding client strategy. Leading and facilitating project related meetings.

Project Management – full responsibility for managing the delivery of a portfolio of client projects including large scale and high budget.

Content Development – inspiring creativity and emotional engagement. Organising and facilitating creative meetings, enabling and overseeing creative content solutions for videos & events and supporting material for projects.

Financial Management – full control of all live project budgets and preparation of quotes, working to agreed margin targets with the Client Services Director.

Skills and Experience
– Outstanding interpersonal skills – excellent presenter and confident at communicating at a senior level.
– Good at building relationships
– Organisational skills and attention to detail
– Good stress management
– Autonomous – taking ownership and responsibility
– Leadership – leads by example, establishes trust and respect
– Flexible – ability to adapt in the moment
– Creative and dynamic – think outside the box, challenge the norm
– Ability to work in a team
– Ability to see projects through
– Senior Account Manager or equivalent level event production experience ideally in an agency environment
– Large budget event experience – including international
– Line management experience
– Experience of content development and how to bring alive messaging in a conference environment
– Experience of working with internal communications teams – preferable but not essential
– Experience of video production – preferable but not essential

Kelly Blunt Job Enquiry Form

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Exhibition Project Manager

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

An opportunity has arisen for a keen experienced individual to join as an Exhibition Project Manager to a Design and Build agency.

As the key connection between the client and the company, you will take briefs from the client and ensure their expectations are met through providing their vision to their designers.
Work with other account managers and assist on projects
Pitch to clients
Budgetary control is required
Understand CAD drawings and plans
Go out on site ensuring smooth installation of exhibitions – including overseas

Past experience as an account manager in a relevant industry is a must.
Must have own car.

Kelly Blunt Job Enquiry Form

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Exhibition Project Manager

Our client is looking for an Exhibition Project Manager to join their team, they continuously and passionately create and execute ideas that make their clients exhibition unforgettable.

The role
– To work on high profile projects Worldwide
– To meet clients requirements to a high standard
– You will be working with lots of suppliers so good organisational skills will be essential
– Take responsibility for the design of any project you are involved in, from initial concept to client delivery
– Take ownership of budgetary financial management
– Travelling abroad will be a large part of the role
– To be able to work well under pressure & work to tight deadlines

Skills and Experience
– Proven experience in a Project Management role
– Experience within the Exhibitions/Events industry
– Excellent organisation skills with the ability to prioritise own workload with set deadlines
– Accuracy and strong attention to detail
– Ability to translate the brief into a great exhibition
– Be energetic & passionate about work
– Competent in Microsoft Word, Excel and PowerPoint
– Budget experience
– Ability to work independently or as part of a team
– Overseas travel experience

Kelly Blunt Job Enquiry Form

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  • Accepted file types: word, pdf, docx.
  • This field is for validation purposes and should be left unchanged.

Project Manager (Exhibitions/Events)

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

A new and exciting opportunity has arisen for a Project Manager to join an award winning company specialising in the design and build of creative and effective exhibition stands.
The role

– To work on high profile projects Worldwide
– To meet clients requirements to a high standard
– You will be working with lots of suppliers so good organisational skills will be essential
– Take responsibility for the design of any project you are involved in, from initial concept to client delivery
– Take ownership of budgetary financial management
– To be able to work well under pressure & work to tight deadlines

Skills and Experience

– Excellent organisation skills with the ability to prioritise own workload with set deadlines
– Accuracy and strong attention to detail
– Ability to translate the brief into a great exhibition
– Be energetic & passionate about work
– Competent in Microsoft Word, Excel and PowerPoint
– Budget experience
– Ability to work independently or as part of a team
– Previous experience as a project manager in a related industry or an Events and Marketing Graduate

Kelly Blunt Job Enquiry Form

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Exhibition Project Manager

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

Our client a Creative Agency are looking to recruit an Exhibition Project Manager to join their team, they continuously and passionately create and execute ideas that make their clients exhibition unforgettable.

The role
– To work on high profile projects Worldwide
– To meet clients requirements to a high standard
– You will be working with lots of suppliers so good organisational skills will be essential
– Take responsibility for the design of any project you are involved in, from initial concept to client delivery
– Take ownership of budgetary financial management
– Travelling abroad will be a large part of the role
– To be able to work well under pressure & work to tight deadlines

Skills and Experience
– Proven experience in a Project Management role
– Experience within the Exhibitions/Events industry
– Excellent organisation skills with the ability to prioritise own workload with set deadlines
– Accuracy and strong attention to detail
– Ability to translate the brief into a great exhibition
– Be energetic & passionate about work
– Competent in Microsoft Word, Excel and PowerPoint
– Budget experience
– Ability to work independently or as part of a team
– Overseas travel experience

Kelly Blunt Job Enquiry Form

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  • Accepted file types: word, pdf, docx.
  • This field is for validation purposes and should be left unchanged.

Senior Account Manager (Events)

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

An exciting opportunity has arisen for a Senior Account Manager to join a successful global events agency.

The role

New Business – working with Client Services Director to put together high profile/budget pitches ensuring they meet the client requirements and are in line with brand.

Client Management – heading up day to day client relationships, understanding client strategy. Leading and facilitating project related meetings.

Project Management – full responsibility for managing the delivery of a portfolio of client projects including large scale and high budget.

Content Development – inspiring creativity and emotional engagement. Organising and facilitating creative meetings, enabling and overseeing creative content solutions for videos & events and supporting material for projects.

Financial Management – full control of all live project budgets and preparation of quotes, working to agreed margin targets with the Client Services Director.

Skills and Experience

– Outstanding interpersonal skills – excellent presenter and confident at communicating at a senior level.
– Good at building relationships
– Organisational skills and attention to detail
– Good stress management
– Autonomous – taking ownership and responsibility
– Leadership – leads by example, establishes trust and respect
– Flexible – ability to adapt in the moment
– Creative and dynamic – think outside the box, challenge the norm
– Ability to work in a team
– Ability to see projects through
– Senior Account Manager or equivalent level event production experience ideally in an agency environment
– Large budget event experience – including international
– Line management experience
– Experience of content development and how to bring alive messaging in a conference environment
– Experience of working with internal communications teams – preferable but not essential
– Experience of video production – preferable but not essential

Kelly Blunt Job Enquiry Form

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  • Accepted file types: word, pdf, docx.
  • This field is for validation purposes and should be left unchanged.

3D Exhibition Designer (Exhibitions/Events)

Andy File Associates Limited are working as a Recruitment Agency on behalf of our client with regards this permanent vacancy.

My client, a Creative Exhibition Design Company, requires a 3D Exhibition Designer to help bring their bespoke stand designs and kit systems to life for a range of well-established and new clients.

You are a hardworking, self-motivated team player, capable of working as an individual to apply your exceptional detailing ability and provide high quality production drawings that will drive a variety of projects forward. You need to be creative and methodical as well as practical and pro-active.

You will be looking for a long term position with an established and successful company with ambitions to expand their client base and project scope.

You will ideally have previous experience using:
• 3D Max or Cinema 4D
• VectorWorks

Experience of FormZ would be advantageous however full training will be given to the successful candidate if required.

Kelly Blunt Job Enquiry Form

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Creative Graphic Designer (Events)

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

A new and exciting opportunity has arisen for a Graphic Designer to join a highly innovative team, a full service agency offering audience engagement, creative and production strategies.

The role
• Deliver effective and appropriate ideas generation and creative brainstorming on projects
• Consistently produce high quality visual interpretation and execution of new and existing event creatives
• Concept generation and development of new event themes and identities
• Articulation of strategic and tactical deliverables against project objectives to ensure appropriateness creative delivery
• Undertake the creative design and development of subsequent print, digital and live experiential assets to exceptionally high standards
• Create visually engaging stories and narratives, translating these into compelling creative presentations and business proposals
• Act as an ambassador of creative influence, supporting creative leaders with initiative across the business
• Prioritisation and time management, ensuring deadlines are met and projects are managed

Skills and Experience
• Qualified with a degree, or equivalent, in Graphic Design or a related subject
• Industry and event design experience working within a creative or event agency is required
• Highly creative concept development skills with the knowledge and ability to communicate ideas and their application clearly, across live, print and digital channels
• A proved ability to translate creative thinking into intelligent and appropriate design that exceeds client objectives.
• An understanding/experience of developing innovative attendee engagement tactics
• Highly adept in the holy-trinity of design software packages, Adobe Photoshop, Illustrator and In-Design
• A good knowledge of Adobe After Effects, Dreamweaver, Muse and/or similar tools
• Highly versed in creative systems, processes and best practice for the technical development of both print and digital outputs
• An excellent communicator with the ability to develop engaging narratives and compelling visual rationales that drive creative proposals

Kelly Blunt Job Enquiry Form

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Senior Graphics Designer (Exhibitions/Events)

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

Our client is an Experiential Marketing and Brand Experience Agency

This is an exciting opportunity to join a highly innovative agency, where design is key to their integrated marketing strategy.

The role:

Turning a brief into reality from large scale graphics to brochure or leaflet work, presenting concepts and ideas to clients.

Creating and developing graphic concepts to print ready artwork.

Good scope of modern techniques including multimedia would certainly be advantageous.

Representation at exhibitions

You will be working on anything from product launches, large scale conferences, events and exhibitions

Working with demanding clients with tight budgets, which requires the designer to have some reasonable knowledge of the different processes and methods within the print industry.

The candidate:

Previous agency experience preferred

You will have a reasonable knowledge of how print files are set up for production, checking resolution and file sizes of images

Be use to working in a fast paced environment/ working to tight deadlines

Good working knowledge of Photoshop, InDesign, illustrator, creative suite adobe 6

If you are passionate about the creative industry and looking to work in a dynamic studio contact Kelly to discuss in more detail.

Kelly Blunt Job Enquiry Form

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Exhibition Project Manager

Andy File Associates Limited is working on behalf of its client as a Recruitment Agency with regards this permanent vacancy.

Our client is an award winning creative agency specialising in exhibitions and brand experiences, established for over 20 years. They are currently seeking an experienced Exhibition Project Manager from a creative background to join the team to manage and deliver projects to a high standard and within required timescales and budgets.

Job Role

  • To manage client projects to agreed specifications on time and on budget
  • To maintain regular client contact and ensure the client is kept fully abreast of project progress at all times
  • To ensure that all administrative processes and procedures are adhered to and completed in a timely manner
  • Constantly review preferred suppliers in order to ensure that our partners are matched in terms of capability, value, creativity and quality
  • Conduct project meetings to ensure all stakeholders are fully aware of roles, responsibilities and deadlines within each project
  • Deliver and manage client projects onsite and undertake any other travel where necessary
  • Be proactive and solutions-driven on all deliverables, seeking the most cost-effective solutions and suitable contractors
  • Read and understand technical drawings
  • Manage the pre-production (planning) stage as well as the onsite production
  • Whenever necessary, source and negotiate with subcontractors, production suppliers, internal and external supply chain, to ensure each project is successfully resourced, budgeted and managed, and delivered according to Company processes

Skills and Experience

  • Exhibition Project Management experience
  • Exceptional planning, problem solving and interpersonal skills
  • Ability to influence and gain agreement at management and senior level
  • Good analytical skills combined with ability to recognise and implement plans
  • Excellent planning and organisational skills
  • The ideal candidate will be able to hit the ground running, working efficiently within a group or as an individual
  • Demonstrate in depth knowledge and understanding of the global exhibition industry
  • Strong administrative, organisational and time management skills
  • The ability to manage a changing workload, prioritise accordingly and remain calm under pressure
  • Prepared to travel when necessary
  • Excellent communication skills both written and verbal
  • Fully proficient in the Microsoft Suite
  • Good commercial awareness
  • Excellent budget management and negotiation skills

Kelly Blunt Job Enquiry Form

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3D Creative Lead (Exhibitions/Events)

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

An opportunity has arisen to join a multinational creative agency with a number of offices across the world as 3D Creative Lead.

This role will work closely with internal stakeholders and freelancers reporting directly into the commercial director, turning initial briefs into completed customer engaging experiences, ensuring clients’ visions are maintained and projected in the creative outcome.

You will;
• Develop high levels of creativity in concepts and designs across the spectrum of projects;
• Address the views of others at the design stage without compromising the creative idea;
• Understand the clients’ needs and brand values when working on briefs;
• Ensure all work meets the company’s standards resulting in winning and maintaining customers, with accurate records of work undergone to support quality control;
• Understand the designs standards of competitors to ensure ours is sustained and exceeds that of competitors;
• Attend events and exhibitions to feedback the current industry trends and creative ideas to ensure we remain competitive in our 3D designs;
• Work to budgets and review project time and costs to become more effective in our work;
• Liaise and meet with clients and internal meetings to present designs, from pitching through to delivery;
• Plan own workloads, as well as working with the Studio Manager in distributing work appropriately;
• Continue to develop latest techniques and tools to produce creative work;
• Be proficient in studio software such as Vectorworks and Cinema 4D;
• Guide and mentor junior members of the creative team, providing inspiration and guidance to result in high quality, competitive outputs.

Kelly Blunt Job Enquiry Form

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Senior Exhibition Designer

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

A fantastic opportunity has arisen to join our client’s fast-growing creative team. You will demonstrate imagination and creative flair in the design, detailing and visualising of exhibition stands and interiors, as well as presentation materials, for a broad spectrum of existing and prospective clients, all major brands exhibited around the world.

Key requirements:
• Enthusiasm
• Discipline to work to deadlines
• Lively personality
• Ability to work well in a team environment

Ideally you will have experience in a similar senior role and be able to demonstrate a working knowledge of Adobe Suite applications to create 2D plans and elevations and 3D Studio Max and/or Vectorworks to create 3D visuals, as well as knowledge of Microsoft Office Suite. Impeccable attention to detail and excellent verbal and written communication skills (inc. spelling) are essential. Some evening, weekend and bank holiday working may be required to meet business demands and there will be the opportunity for some international travel to provide on-site exhibition assistance.

Salary
This is a full-time role, offering a competitive salary, depending on experience, plus benefits.

Hours of work: Monday to Friday, 9.00am – 5.30pm. However, candidates will be required to work evenings, weekends and public holidays as necessary to meet deadlines, event schedules and the demands of the business, including overseas travel as required.

If you are looking for a new exciting opportunity & have worked within the Exhibition & Events industry contact Kelly to discuss in more detail 01142 870 457.

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