Planning Administrator

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this contract vacancy.

Job Overview

You will work as part of the planning team and be responsible for booking and arranging template & installation appointments on a day to day basis, liaising with end users and sub-contract teams.

You will also be responsible for planning template dates in advance, ensuring that these are planned effectively based on location and also taking into account customer demand.

About the Role

– Booking template & installation dates in accordance to customer requirements

– Ensuring SLA’s are maintained

– Liaising with both sub-contractors to schedule diary appointments

– Ensuring that all planning requirements are communicated with production

– Working out sub-contractors work routes across the UK whilst allocating sufficient appointment time slots

– Running weekly reports using Microsoft Excel

About You

– Polite telephone manner

– Computer literate with a good knowledge of the Microsoft Office Package

– Competent at using Google Maps with a basic geographical knowledge

– Good attentive eye to detail(s)

– Organised with the ability to prioritise work-load

– A can do attitude – enthusiastic whilst being a keen learner

– Multi-tasker – ability to carry out a variety of tasks simultaneously

– Good time management

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Office Administrator

Andy File Associates Limited are working as a Recruitment Agency on behalf of our client with regards this permanent position.

My client is a leading law firm with an ambition to grow their business and are currently looking to recruit an Office Administator to join their team in Beaconsfield to work with the team to provide a comprehensive and quality service during the Conveyancing Process and following legal completion of conveyancing matters.

Tasks will involve but may not be limited to:

  • Dealing with administration tasks such as dealing with referrals from Introducers and managing the process accordingly
  • Opening files when instructed by new clients, updating the Case Management System accordingly and sending out the Client Welcome Pack
  • Contacting Clients to chase the return of the Welcome Pack
  • Managing some Post Completion duties – To register changes of ownership as soon as possible and within the Land Registry priority period
  • Managing incoming mail into mail boxes
  • To deal effectively with queries from customers
  • To be responsible for tasks assigned by the Private Conveyancing Partner
  • To work as part of a high performing team

Skills and experience required:

  • Solid IT skills enabling competent use of a computerised case management system
  • A high level of accuracy and attention to detail
  • Highly organised and proactive management of workflow, emails and post
  • Ability to deliver excellent service to customers, other lawyers and third parties with a good telephone manner
  • An understanding of ledger entries and invoices
  • Good team working skills

Hours of work are 8.5 hours flexible from 8:30-5:30 with an hour for lunch.

Job Description

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Administrator

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

An exciting opportunity has arisen for an Administrator to work within a busy team at their Sheffield based office.

The role:

Marketing:
• Social Media – Linked In, Facebook, Twitter, Google+, Pintrest, Instagram
• ESI Website – Updating & adding products
• Trade Fairs – creating interest & follow up admin
• Mailshots – creating mailing lists & sending
• Management of website – Updating & adding products
• Preparation of marketing literature
• Company stationery / branding

Business Development:
• Using ACT database, Barbour ABI, LinkedIn
• Representing the brand/s
• S&C Trips – arrangement of travel itinerary’s
• Travel arrangements as required for team & MD

Sales Process:

Create Quotes:
• ACT database updated with contact, company & project info
• Quotewerks system to create formal quote
• Managing Specifier & Contractor requests
• Working from technical drawings, specification documents & Bill of Quantities (BOQ)
• Recording on Quote Register – Excel
• Recording ‘Opportunities’ on ACT
• Cleansing ‘Dead’ files & updating Quote Register
• Providing 3D models /CAD drawings / Technical info as required

Process Order:
• Managing client PO / Order confirmation process
• Run credit checks
• Quotewerks system –
Send customer Order Confirmation
Send supplier Purchase Order
• Update Quote Register
• Update ‘Opportunities’ on Act

Manage Collections & Deliveries:
• Receive confirmation from supplier
• Complete collection documentation
• Arrange suitable time with customer, confirming any special delivery details
• Complete delivery documentation

Sales Reporting:
• Update Sales Register & ACT Opportunities

Cost Reporting:
• Collection & delivery cost monitoring (using pre-populated spreadsheet formula)
• Euro exchange monitoring (using pre-populated spreadsheet formula)
Accounts:
• Raise Invoices on delivery of order
• Raise Proforma invoices if prepayment required
• Raise PO for Suppliers

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Project Executive (Events)

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

A fantastic opportunity has arisen for a Project Executive to join our global event management company!

The role

– To support Project/Account Managers
– Ensure Project Manager is up to date with all aspects of delegate arrangements throughout the course of the programme
– Ensure Project Manager has current database reports, including travel, housing and ground transportation, for client meetings and project management
– To accurately deliver all delegate and database management processes
– Manage attendee management process including meeting registration, air travel, housing & ground transportation, as required
– Maintain databases and Company information systems where applicable
– Ensure all business critical deadlines for delegate management and communication are met for each programme
– Assist with selection of venues and production of event proposals
– Onsite attendance at events as required
– Manage client communications
– Foster the development of the client account by managing delegate relationships through exceptional operational delivery
– Accurately deliver financial aspects of events in line with company processes and procedures
– Comply with company & Client invoicing processes
– Assist with preparation of budgets and final reconciliations within agreed timelines
– Attendance & contribution at team meetings
– Achieve all Client and/or company driven Service Level Agreements (SLAs) for all events
– Maintain good long-term relationships with hotels, venues and suppliers, to ensure the best value for money for clients
– Develop and apply a good understanding of clients’ businesses and products
– Understand and apply the company’s Vision and Values at all times

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Office Assistant

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

As a result of continued success, my client based in Sheffield is looking for an office assistant with drive and ambition to help relieve general office duties.

My client is within the recycling industry and so given the nature of the job somebody who shares a similar ethos would be highly beneficial.

General office duties to include:

Answering the telephone

Logistics

Administration

Basic Accounts – with training provided

Meeting and greeting clients

It is in an office environment so what would normally be expected in any similar role however there will be a requirement to walk to and through various areas of the site in order to collect paperwork.

The candidate:

Have a keen eye for detail

Must be comfortable answering the telephone

Must be computer literate

Previous administration experience (advantage)

Strong written and verbal communication skills

Highly organised

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Payroll Administrator

Andy File Associates Limited are working as a recruitment business on behalf of our client regards this permanent vacancy

Main responsibilities will include:

  • Inputting and auditing expenses received via e mail. post and Whatsapp
  • Responsible for all compliance for new starter ensuring we receive contracts, RTW docs etc
  • Assisting answering internal and external calls
  • Maintaining accurate documentation and records
  • Other ad hoc duties as requires

It would be an advantage to have:

  • Payroll experience ( but not essential)
  • Previous administration experince
  • Strong written and verbal communication skills
  • The ability to work as part of a team
  • Keen organisational skills & attention to detial
  • Maths & English C or above

Benefits

  • 25 days holiday + bank holidays
  • Progression opportunities within the business
  • Auto enrollment onto pension

Hours

  • Mon – Wed 9.00am – 5.30pm / Thurs – Fri 8.30am – 5.30pm
  • Total 38.5 hours a week

Salary 

£15,000 – £16,500 depending on experience

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Data Manager

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

A fantastic opportunity has arisen for a Data Manager to join my global event management company!

 

The role:

  • Responsible for uploading data in line with client compliance and reporting guidelines
  • Ensuring 100% accuracy of all data inputting
  • Liaising with client internal reporting teams
  • Identify and manage preparation of critical information and materials for client reviews, audits and planning meetings
  • Providing clients with weekly event status logs, highlighting delivery dates and progress
  • Approve all client invoices prior to despatch
  • Preparation of event level client reports and submission of data in accordance with client and industry deadline
  • To be responsible for checking accuracy of all team data (chase team members for outstanding information or data)
  • Identify and implement process efficiencies, operational excellence and technology enhancements for the end-to-end data capture, management and delivery to client.
  • Assist Account Managers’ with delivering induction training for new starters regarding data reporting
  • To be responsible for ensuring all team members are trained on relevant SOP’s and systems, including the development of any required training and audit materials
  • Attendance and contribution at team meetings
  • Achieve all client and/or company driven Service Level Agreements (SLAs) for all events
  • Develop and apply a good understanding of clients’ businesses and products
  • To organise, plan and prioritise own workload to meet objectives and deadlines
  • Work within the Company’s Health and Safety Policy

 

Skills and Experience:

  • Demonstrates strong financial accuracy and analysis skills
  • Excellent attention to detail
  • Accurate written and verbal communication skills
  • Intermediate level Excel, Word and PowerPoint skills
  • Ability to work within a team as well as independently
  • GCSE Mathematics and English required (Grade C or above)
  • Previous experience is preferable but not essential
  • Excellent analytical skills are essential
  • Strong working knowledge and experience of Microsoft Excel is essential

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Venue Sourcing Executive

Andy File Associates Limited are working on behalf of their client as a Recruitment Agency with regards this permanent vacancy.

A fantastic opportunity has arisen for a Venue Sourcing Executive to join our global event management company!

The role

– Delivering full venue sourcing function in line with company process
– Produce all client proposals
– Work closely with suppliers
– To produce all event costings accurately and within time frames set
– To communicate effectively with all internal departmental teams
– To deliver 100% quality and accuracy in line with both client and company process
– To display excellent written and verbal communication skills, particularly areas relating to spelling, grammar and punctuation
– Work within tight deadlines and schedules
– To be flexible to support the venue sourcing management team on additional tasks as required by the business.
– UK & International destinations and venues knowledge would be advantageous                                                                                                                          – Understand and apply the company’s Vision and Values at all times

Kelly Blunt Job Enquiry Form

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Office Manager

Andy File Associates Limited are working as a Recruitment Agency on behalf of our client with regards this permanent position. 

Duties and responsibilities

Dealing with all tender enquiries
Download & save all of the tender documents to a folder.
Send out tender enquiries to the Sub-Contractors usually by email. Ensure you follow quotes up before the return deadline.
When all of the information has been pulled together from the Directors, submit the final tender documents.

Contracts / Projects

Prepare the office files and site files once a project has commenced. Ensure all documents are filed in date order with the latest being visible. Ensure that drawings are labelled correctly.
Any revised information / new correspondence must be copied to the relevant parties to ensure the latest up to date information at all times.
Ordering of plant equipment and materials when requested.
Request Operation & Maintenance information from Sub-Contractors once works are completed.
Produce a Health & Safety Handover File on completion of the project (Microsoft Publisher)

Accounts

Raising sales invoices
Payroll – Weekly and monthly – Evolution
Paying suppliers on a monthly basis – Evolution
Inputting purchase invoices on to Evolution

General Office Administration

Answering the telephone
Dealing with the post
Typing letters
Responding to emails
Ordering stationery & maintaining the stock
Managing the employees holiday calendar
Managing utility contracts for the business
Ensuring the company vehicles insurance & tax are up-to date. Arranging service checks for company vehicles
Purchase of general cleaning products for the office

Health & Safety

Ordering and maintaining of PPE stock (Arco and Lyreco)
Liaising with Health & Safety Manager – producing H&S Files
Liaising with the external Health & Safety appointed contractor, arranging site visits and updating the health & safety management system when required.
Responsible for the annual renewal of CHAS.
Responsible for the annual renewal of Construction line
Ensuring all employee H&S qualifications are up to date
Liaise with Directors regarding the operatives renewing of health & safety qualifications and courses when required to keep their qualifications up to date. i.e. First Aid,  PASMA,  IPAF

Website

Maintaining the company website, keeping it up to date and expanding as necessary (Joomla technology).

Office cleaning 1hr per week.

Hours

Mon-Wed 9.30 – 5.00pm
Thursday 9.00 – 5.00pm
Friday 8.00 – 4pm

20 Days holiday per year (Jan – Dec)
Company pension scheme – The People’s Pension

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Customer Service Administrator

Andy File Associates Limited are working as a Recruitment Agency on behalf of our client with regards this permanent vacancy.

Summary of Role:

To provide an office based link between customer and company in order to satisfy queries, record and resolve problems and ensure a high standard of customer care in accordance with our customer commitment.

Recording of information accurately and resolve problems while ensuring the highest level of customer care in accordance with our Customer Commitment.

Key Tasks:

– To fully utilise the AS400 computer system
– To expand business / obtain appointments from customer base
– Ordering of stationery
– Tracking hygiene reductions
– Scanning of paperwork
– Maintaining customer details
– Complete VIP calls according to work schedule
– Preparing and and distributing post
– To action messages received
– Data management of time sheets logging holidays and sickness
– Preparing of clocking cards for production
– Logging and managing all supplier invoices
– Assisting both credit control and customer service with administrative tasks providing cover where necessary
– Liaising and providing support for the Customer Service Executives
– Assist Service Officer Manager and Officer Supervisor with ad hoc duties as and when required

Office Hours: Mon to Thurs 8am – 4.30pm, Fri 8am – 4pm

The job description identifies the key elements of the role and is not a conclusive list of duties. The task are subject to variation.

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